Administrative Office Assistant

Reference

11323 CM

Christa Mostert

• Provide day-to-day administrative support to management and office teams.
• Prepare correspondence, reports, presentations, and internal communications.
• Coordinate meetings, schedules, travel arrangements, and general office logistics.
• Maintain accurate digital and physical filing systems and company records.
• Assist with procurement, office supplies, equipment, and vendor coordination.
• Support basic HR administration, including onboarding, timesheets, and employee documentation.
• Oversee office facilities, including maintenance, repairs, cleanliness, safety, and supplies.
• Manage reception duties, welcome visitors, and handle incoming calls, emails, and mail.
• Coordinate meeting rooms, office events, and related logistics.
• Ensure the office remains professional, organised, and compliant with health and safety requirements.

• Relevant qualification in Business Administration, Facilities Management, or a related field preferred.
• Minimum 3 years’ experience in administration, facilities, reception, or a similar office support role.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with procurement, vendor management, or facilities administration advantageous.
• Strong organisational, time-management, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Professional, discreet, and service-oriented.
• Proactive and able to work independently with minimal supervision.
• Strong problem-solving skills and attention to detail.
• Flexible and adaptable in a fast-paced working environment.