Administrative Assistant
Job in
Pacific Grove, Monterey County, California, 93950, USA
Listed on 2026-07-31
Listing for:
TALENT Software Services
Full Time
position Listed on 2026-07-31
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Administrative Assistant
Location:
511 Forest Lodge Rd, Suite 100 Pacific Grove, CA 93950 - ONSITE
Primary Role:
The Administrative Assistant performs general, clerical, and customer service duties in support of the operations.
Primary Responsibilities:
- Prepare, process, record and file operation documents including, but not limited to, timecards, work orders, contracts, service orders, purchase orders, records and monthly operating reports. Monitor expenditures and prepare miscellaneous invoices.
- Review and process Operations employees P-Card purchases and maintain accurate records.
- Prepare general correspondence and spreadsheets. Establish and maintain files and records.
- Process mail and answer phones. Provide back up support to executive assistants. Assist with various administrative or clerical details as required. Assist with investigation of insurance claims.
- Purchase office supplies and general materials.
- Coordinate routine activities and communications. Assist with pre-post meeting arrangements. Make travel arrangements and reservations as assigned.
Skills:
- Ability to work under general supervision and to exercise routine procedures.
- Strong administrative and computer skills.
- Proficient in Microsoft Office Suite. Coordination and organization skills.
- Broad knowledge or ability to learn company operations, policies, and procedures.
- Strong interpersonal and communication skills (i.e., initiative, judgment, discretion, and confidential information).
- Advanced and thorough processing skills.
- Ability to handle sensitive and confidential information.
- Familiarity with database technology and knowledge of SAP operating system highly desirable.
Education/
Experience:
- Any combination equivalent to graduation from high school or GED, and three (3) plus years' administrative or secretarial experience, and performance of duties at a responsible level.
- Formal administrative or secretarial training or degree in Administrative / Office Technology field desired.
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