Accounting & Administrative Coordinator

Accounting & Administrative Coordinator

HR Consulting Solutions is a full-service human resources consulting and executive search firm that has been retained by Housman Partners to conduct a search for an experienced Accounting & Administrative Coordinator to join their team in Paducah, Kentucky.

JOIN ONE OF WESTERN KENTUCKY'S MOST INNOVATIVE REAL ESTATE ORGANIZATIONS

Housman Partners is a growing, locally owned real estate organization with multiple business entities and a strong presence throughout Western Kentucky. Built on professionalism, responsiveness, innovation, and exceptional service, the organization has continued to grow while maintaining the personal, entrepreneurial culture of a locally operated business.

As Housman Partners continues to expand, we're looking for a highly organized, dependable, and detail-oriented Accounting & Administrative Coordinator to become an integral part of the team. This is not a traditional accountant position. Instead, it's a hands-on role for someone who enjoys keeping the financial and administrative side of a business organized and running smoothly. The successful candidate will support day-to-day bookkeeping and accounting functions while also assisting with real estate transaction compliance, escrow administration, payroll coordination, and light property management responsibilities.

If you're someone who loves organization, catches the details others miss, takes ownership of your work, and enjoys having variety in your day, this could be an excellent opportunity.

POSITION SUMMARY

The Accounting & Administrative Coordinator will report to the Director of Operations and provide accounting and administrative support for Housman Partners and its affiliated business entities.

The successful candidate will be responsible for maintaining accurate financial records, processing accounts payable and receivable, reconciling accounts, assisting with financial reporting, coordinating routine payroll administration, reviewing real estate transaction documentation for compliance, maintaining escrow records, and supporting limited property management activities. Housman Partners utilizes outside professional partners for specialized accounting and payroll functions, allowing this position to focus primarily on the day-to-day financial, bookkeeping, compliance, and administrative needs of the organization.

No two days will look exactly the same. We're searching for someone who is comfortable moving between accounting responsibilities and administrative projects, who doesn't need to be told every next step, and who takes pride in making sure things are completed accurately and on time. Real estate experience would be beneficial, but it is not required. The right candidate will have a solid foundation in bookkeeping or accounting support, proficiency with Quick Books, excellent attention to detail and organizational skills, and the ability and willingness to learn the real estate-specific components of the position.

ESSENTIAL RESPONSIBILITIES

Accounting & Bookkeeping

• Maintain accurate financial records across multiple business entities.
• Process accounts payable and accounts receivable.
• Reconcile bank accounts and company credit cards.
• Record routine journal entries and intercompany transactions.
• Track income, commissions, expenses, and other financial activity.
• Assist with monthly financial reporting, including Profit & Loss statements and other routine reports.
• Maintain organized financial records and supporting documentation.
• Coordinate with the company's CPA on year-end accounting and other accounting needs.
• Prepare and process routine checks and payments.
• Help ensure financial information is accurate, organized, and readily available to leadership.

Real Estate Transaction Compliance

• Review real estate transaction files for completeness and compliance with company requirements.
• Verify that required documents are properly completed, signed, and maintained.
• Identify missing or incomplete documentation and communicate needed corrections to the appropriate team member.
• Maintain accurate transaction and commission records.
• Verify transaction accounting before commission payments are prepared.
• Prepare commission checks following required verification.
• Maintain organized closing and transaction documentation.
• Help ensure files are properly maintained and ready for final archival.

Escrow Administration

• Receive and process earnest money deposits.
• Maintain deposit confirmations and supporting documentation.
• Maintain accurate escrow records and spreadsheets.
• Assist with escrow account reconciliations.
• Research and resolve routine discrepancies.
• Ensure escrow documentation remains complete, accurate, and organized.

Payroll & Administrative Support

• Coordinate routine payroll information with the company's third-party payroll provider.
• Maintain payroll and employee records.
• Assist with onboarding and employment paperwork, including I-9s and W-4s.
• Maintain PTO and other routine employee records.
• Assist with employment…