Administrative Support Coordinator

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Job Category:

Job Category:
Administrative (exempt/non-exempt)

Department

Department Mechanical & Materials Engineering

EEO number:

EEO number: 26C118

Position FTE

100%

Minimum Annual or Hourly Rate

Minimum Annual or Hourly Rate $15.05

Salary Band:

Salary Band: CS14

Under direction from immediate supervisor provides various administrative support by maintaining, configuring, and analyzing confidential financial/academic databases, works on special projects (dept. publications, course documentation), prepares special correspondence and develops detailed (often complex) reports. Ability to manage multiple tasks and set priorities.

• A high school diploma or GED and two years (FT) of related work experience OR, two years of post-secondary education and one year of (FT) related work experience OR, a bachelor’s degree a related field.
• Experience in writing, editing, and budget management.
• Ability to calculate basic math.
• Working knowledge and skills to utilize current office equipment and a variety of complex software packages.
• Demonstrated skills/knowledge of additional software may also be required.

• Good interpersonal skills; experience working with people from varied cultural backgrounds.

• Performs administrative work that is typically operational or procedural in nature relating to the program, office, or projects, including answering the phone, answering questions, and representing the program to incoming, prospective, and current students, faculty, staff, and the public.
• Coordinates, maintains, and assumes responsibility for some department financial functions, including but not limited to: creating orders in Wright Buy system, assisting with chrome river expense and travel reports as needed, and initiating/completing documentation for adjunct/overload contracts.
• Utilizes department or University policies, procedures, and practices to answer routine inquires. Resolves problems based on precedents.
• Acts as primary liaison to physical plant, public safety, CaTS, and other university departments and divisions.
• Prepare routine and non-routine correspondence.
• Supports Chair and Academic Programming Director as needed.

• Gather and maintain data needed for accreditation.
• Research and run Cognos reports for faculty/staff as needed.
• Promote and/or communicate all aspects of the department’s programs by developing various materials. Update marketing materials and website.
• Other projects as assigned.

• Coordinates faculty and committee meetings, external advisory board meetings, etc.
• Coordinates special student events for the department, such as the Capstone Expo
• Assists with and attends all department events as needed
• Assists with and attends college events as needed

• Completes hiring paperwork for student workers in the department. Make sure students are aware of responsibilities for each position and follow procedures.
• Creates position descriptions in Handshake and work with HR as needed to get position approved.
• Approves timecards for hourly student workers.

• Other Duties as needed

• Typical office environment

Posting Date

Posting Date 12/01/2025

First Consideration Date:

First Consideration Date: 12/12/2025

Closing Date

Open Until Filled Yes

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or GED and two years (FT) of related work experience OR, two years of post-secondary education and one years of (FT) related work experience OR, a bachelor's degree in a related?
  • Yes
  • No
• * How did you hear about this position at Wright State University? Please check all that apply.
  • WSU Careers website
  • Academic Careers
  • Academic Keys
  • Chronicle
  • Diversity in Higher Ed
  • Diverse Issues in Higher Ed
  • Facebook
  • HBCU
  • Higher Ed Jobs
  • Inside Higher Ed
  • Linked In
  • Social Media
  • Personal referral
  • Women in Higher Ed
  • Other
  • Job Fair or Hiring Event

3640 Colonel Glenn Hwy., Dayton, OH 45435 USA