Administrative Assistant - Prosecutor's Office

Responsibilities

• Screen and manage phone calls and correspondence.
• Maintain organized filing systems.
• Coordinate travel and meeting arrangements.
• Prepare financial reports.
• Manage accounts payable, process invoices, and place orders.
• Open, sort, and deliver mail; manage phone inquiries and take detailed messages.
• Type business letters and routine correspondence for review and signature.
• Maintain parole files and send necessary correspondence.
• Manage office equipment, vehicle maintenance, inventory, and order office supplies.
• Review and process invoices and purchase orders.
• Manage accounts payable, including petty cash funds.
• Arrange travel and complete expense reports.
• Update and manage office telephones and directories.
• Assist and maintain various social media.
• Assist Public Information Officer with preparation of press releases.
• Assist Human Resources with screening and interviewing applicants.
• Prepare extradition paperwork.
• Perform other related duties as required to support Administration staff.

Knowledge of office practices and procedures; flexible and able to adapt to constant change, strong multi-tasking and problem solving skills; pleasant, professional and tactful telephone manner; high level of computer familiarity and accuracy; strong interpersonal and intrapersonal skills; detail oriented and organized; ability to compose letters; general knowledge of legal matters, applications, procedures, pleadings and practice pertaining to the general practice of law;

ability to gather, analyze and classify data; ability to develop and maintain an effective working relationship with supervisors, administrators, fellow office employees and serve as a liaison with other county departments; superior communication skills, oral and written, with staff, clients, and vendors.

High school diploma or GED; customer service experience; computer experience; prior administration experience preferred; ability to operate all modern office equipment; trustworthy and dependable; organized and detail-oriented; strong prioritization skills; quick learner with a positive attitude and ability to take direction from diverse sources.

Hours- M-F 8:30am-4:30pm