LOI Secretary

Starting Date: Aug 3, 2026

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal’s secretary, Guidance Counselor, or program supervisor; relieve the supervisor of routine administrative details and general secretarial and clerical tasks.

• Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education and/or the school SBDM Council.
• Type, file, transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.
• Assist with office activities and communications related to assigned school or program activities; ensure compliance with District policies and timelines; take and relay messages and information.
• Prepare a variety of reports; maintain program, District, State records as required; requisition supplies, forms and maintenance work following established procedures.
• Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.
• Greet visitors, answer phone calls, provide information or direct to appropriate department or District employee; open, sort and distribute mail and other written communications.
• Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
• Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school.
• Perform research, compute and compile information and prepare statistical reports.
• Coordinate schedules and meetings; serve as receptionist and contact and reference source for staff, students, parents and the public.
• Operate a variety of office machines including a microcomputer or computer terminal, typewriter, copiers and calculator.
• Perform related duties as assigned.
• Maintain a professional appearance and regular attendance; keep the office tidy and orderly.
• Use technology in daily tasks.
• Remain at work during the entire workday unless excused by immediate supervisor or designated representative.

• Modern office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• Research techniques, practices and procedures.
• Financial and statistical record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Operation of office machines including computer equipment.

• Perform a variety of secretarial and clerical duties to assist a Principal’s secretary or Guidance Counselor with routine administrative details and general clerical tasks.
• Learn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program.
• Understand and interpret rules and written directions and apply to specific situations.
• Compose correspondence independently.
• Perform duties effectively with many demands on time and constant interruptions.
• Type at an acceptable rate of speed.
• Establish and maintain effective working relationships with others.
• Meet schedules and timelines.
• Maintain records and prepare reports, including financial records.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Understand and follow oral and written directions.
• Work independently with little direction.

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible and varied secretarial and clerical experience.

Salary and work year to be established by the Board.

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.

Position Type: Full-Time

Salary: $15.33 Per Hour