Administrative Assistant

Job Summary

The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the Services Department. This role involves managing schedules, handling correspondence, maintaining records, coordinating meetings, and supporting staff with various administrative tasks.

• Provide daily administrative and clerical support to Support Operations Manager
• Answer and direct phone calls, emails, and other correspondence professionally
• Schedule meetings, appointments, and maintain calendars
• Prepare, edit, and format documents, reports, and close out packages.
• Maintain organized filing systems for physical and electronic documents
• Assist with invoice processing, purchase orders, and expense tracking
• Assist with dispatch coordination and follow-up on close‑outs
• Organize travel arrangements and meeting logistics as needed
• Handle data entry and maintain accurate records and databases
• Perform additional administrative duties as assigned by management
• Ensure schedules are communicated with required parties.

• Administrative and clerical support
• Calendar and schedule management
• Record keeping and document management
• Communication and interpersonal skills
• Data entry and database management
• Time management and organization
• Microsoft Office and office equipment proficiency

• High school diploma/equivalent. Associates preferred
• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time‑management abilities.
• Ability to multitask and prioritize work effectively.
• Attention to detail and problem‑solving skills.
• Professional demeanor and customer service orientation.

• Typically works in an office environment.
• Standard business hours, with occasional overtime as needed.
• May require prolonged periods of sitting and computer use.