Office Coordinator- Child Services

Description

Organization:
Easterseals West Kentucky

Department:
Child Services

Position Title:

Office Coordinator – Child Services

Reports To:

Vice President of Child Services

Employment Status:
Full-Time

FLSA Status:
Non-Exempt

The Office Coordinator – Child Services provides administrative and clerical support to

the Child Services department and assists with the efficient day-to-day operation of the

department. This position serves as a resource to staff, families, and visitors while

maintaining organized records, coordinating communications, and supporting

departmental activities.

• Provide general administrative and clerical support.
• Answer and direct telephone calls, respond to routine inquiries, and greet visitors in a professional and courteous manner.
• Maintain organized electronic and paper files, records, forms, and other departmental documentation.
• Assist with scheduling meetings, appointments, activities, and other events.
• Prepare correspondence, reports, spreadsheets, and other documents as requested.
• Assist with data entry, tracking, and maintaining accurate departmental information.
• Assist with enrollment, referral, and other assigned administrative processes.
• Maintain confidentiality of child, family, employee, and organizational information.
• Assist department leadership with projects, deadlines, and administrative tasks.
• Order and maintain office supplies and assist with inventory as needed.
• Assist with compliance-related documentation, tracking, and recordkeeping.
• Provide courteous and professional customer service to children’s families, employees, service providers, and community partners.
• Perform other duties and responsibilities as assigned.

Easterseals West Kentucky is an Equal Opportunity Employer. We are committed

to providing equal employment opportunities to all qualified individuals without

regard to race, color, religion, sex, national origin, age, disability, veteran status,

or any other status protected by applicable law.

• High school diploma or equivalent required; additional education or administrative experience preferred.
• Previous office, administrative, or customer service experience preferred.
• Strong organizational and time-management skills.
• Ability to communicate effectively, professionally, and respectfully with staff, families, and the public.
• Proficiency with Microsoft Office and general computer applications.
• Ability to maintain accurate records and handle confidential information appropriately.
• Ability to work independently while also functioning effectively as part of a team.
• Demonstrated reliability, professionalism, attention to detail, and commitment to quality service.

The position requires the ability to perform routine office duties, including sitting,

standing, walking, reaching, lifting and carrying office materials, and using a computer

and telephone for extended periods. Reasonable accommodations may be made for

qualified individuals with disabilities.