Clerical Substitute

Clerical Substitute

Paducah District Wide - Paducah, Kentucky Open in Google Maps

This job is also posted in Paducah Public Schools

Job : 4930059
Final date to receive applications: Posted until filled
Re-Posted: Jul 01, 2025 5:00 AM (UTC)
Starting Date: To Be Determined

BASIC FUNCTION:

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.

REPRESENTATIVE DUTIES:

• Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.
• Assist with office activities and communications related to assigned school or program activities; assure compliance with District policies and timelines; take and relay messages and information.
• Type and prepare a variety of reports; maintain program, District, and State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.
• Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.
• Greet visitors and answer phone calls; answer questions, provide information or direct individuals to the appropriate department or District employee; open, sort and distribute mail and other written communications.
• Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
• Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to the appropriate school.
• Perform research, compute and compile information and prepare statistical reports.
• Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required.
• Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.
• Coordinate schedules and meetings; serve as receptionist, and a contact and reference source for staff, students, parents and the public.
• Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.
• Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

• KNOWLEDGE OF: Modern office practices, procedures and equipment. Receptionist and telephone techniques and etiquette. Research techniques, practices and procedures. Financial and statistical record‑keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Applicable sections of Kentucky Administrative Regulations and other applicable laws. Interpersonal skills using tact, patience and courtesy. Operation of office machines including computer equipment.
• ABILITY TO: Perform a variety of secretarial and clerical duties to assist a Principal's secretary or Guidance Counselors with routine administrative details and general clerical tasks. Learn, interpret, apply and explain school and District policies, rules and objectives of the assigned school or program. Understand and interpret rules and written directions and apply to specific situations. Compose…