Case Administrator

Overview of the Position The U.S. District Court for the Western District of Kentucky is accepting applications for the position of Case Administrator in Paducah.

This position is located in the Clerk's Office of the U.S. District Court, Western District of Kentucky, in Paducah, Kentucky. The Case Administrator performs a variety of duties including initial case docketing, receiving and filing documents, and maintaining Court files in accordance with federal and local rules and procedures. The incumbent will also provide procedural information and perform general customer service duties.

Representative Duties:

• Make summary entries of documents. Perform quality control on attorney-docketed entries. Accept, review, and process documents. Prepare and docket deficiency notices. Perform case management work. Review filed documents to determine conformity with rules, practices, and filing requirements and take appropriate action and follow up.
• Open cases in CM/ECF (Case Management/Electronic Case Files) upon receipt of initiating documents such as complaints, indictments, or petitions. Close cases upon receipt of terminating documents such as judgments and closing orders.
• Scan, create PDF files, enter data, and upload documents into the CM/ECF system, including pleadings, petitions, motions, complaints, minutes, orders, and proceedings as necessary to maintain the accuracy and completeness of the electronic case file.
• Assist the public with electronic and paper files. Answer and route incoming calls and assist the public in the use of computerized databases. Provide basic information to the public, bar, and the court.
• Pick up, sort, and process mail. Maintain the mail meter and meter log. Receive and stamp incoming documents and scan, copy, and file as appropriate. Ensure timely processing of restitution checks received by mail.
• Perform other duties as assigned.

The applicant must be a high school graduate or equivalent. A bachelor’s degree from an accredited college or university is preferred. Experience in a court or related legal field is preferred as is familiarity with CM/ECF. Applicant must have a minimum of 3 years of general experience as outlined below. For placement at the 25 level, at least 1 of the 3 years must qualify as specialized experience as outlined below.

Educational substitutions for general work experience may apply on a year-for-year basis.

General Experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.

Specialized Experience is progressively responsible clerical or administrative experience that demonstrates the ability to understand and apply rules, regulations, directives, or laws to case administration duties. Specialized experience also involves the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

Candidates must also demonstrate:

• Excellent organizational skill and experience handling multiple tasks and projects
• Superior oral and written communication skills
• Knowledge of legal terminology and processes
• Demonstrated ability to work with a variety of automated systems
• Ability to work with strict deadlines in a fast paced environment

For more information the benefits available to you as an employee of the federal Judiciary, please review the extensive benefits section of the U.S. Courts website .

Benefits available include:

• A minimum of 11 paid holidays per year
• 13 days of paid sick leave per year (unlimited accumulation)
• 13 paid personal/vacation days per year for the first…