School Secretary - École Carman Elementary; part time

- ECE School Secretary (part time) - PDF

Competition: #

Part Time School Secretary

Prairie Rose School Division is located on Treaty One lands, the original territories of the Anishinaabe, Cree, Anisininew, Dakota, Lakota, Déné peoples, and the homeland of the Red River Métis. We respect the treaties that were made on these territories and acknowledge our role in the many relationships that make up our home and commit to a spirit of truth, reconciliation, and collaboration for the future.

École Carman Elementary is a dual‑track grade K‑5 school with a student population of approximately 300 students and 44 staff. The successful candidate will be assisting and working in partnership with the existing secretary to provide administrative and secretarial support for the school administrative team, staff, and students and ensure that the school office functions in an efficient and effective manner.

This is a 10‑month position from September to June.

• 3.5 hours/day (schedule to be determined as mutually agreed).
• Starting at $21.02/hour as per Collective Agreement.

• Post‑secondary education in office or business administration and at least 2 years’ experience in providing administrative support or an equivalent combination of education and experience.
• Ability to be flexible and adaptable to changes in daily routine, and to work on multiple tasks with many interruptions, demonstrating excellent organizational and time‑management skills.
• Excellent interpersonal skills, demonstrating ability to work as part of a team or independently.
• Ability to conduct oneself in a manner appropriate to school and demonstrate strict attention to confidentiality of school operations and student information.
• Ability to exercise good judgment, discretion and tact in dealing with staff, students, parents, and the public.
• Knowledge of basic accounting practices, familiarity with the CA$CH program would be an asset.
• Proficiency with MS Office, Google Workspace, and web‑based programs.
• Proficiency with student information systems such as Power School and Education Information System (EIS) would be an asset.
• Basic First Aid would be an asset.

• Welcome and assist visitors upon arrival at the school.
• Answer and forward telephone calls or take messages.
• Prepare, key in, edit and proofread correspondence, presentations, publications, reports, agendas, minutes, purchase orders and related material from a variety of sources including manual or electronic files, inventories, mailing lists and databases.
• Open, sort and distribute incoming regular and electronic mail and other material and coordinate the flow of information within the school.
• Prepare, photocopy, and collate documents for internal and external mailing, distribution, and filing.
• Set up and maintain manual and computerized information filing systems.
• Order office supplies, maintain inventory, service office equipment and arrange servicing for major repairs.
• Other administrative support duties as assigned.

For more detailed information, please contact Interim Principal Pat Hamm at 204‑745‑2623.

Application must be received by 4:00 p.m. on the closing date and include an up‑to‑date resume detailing qualifications, experience and/or other relevant information and three references who can provide information on your ability.

E‑mail to:

Mail/In Person:
Box 1510, 45 Main Street South, Carman, MB R0G 0J0;
Fax: 204‑745‑3699;

Clear criminal record and abuse checks are required of all employees of the school division. Prairie Rose School Division reserves the right to verify the authenticity of all submitted references. We thank all for applying, but only applications leading to interviews will be acknowledged. Accessibility resources will be provided upon request. This document is available in