Administrative Assistant Day Shift

Job Description

Reporting to the plant manager, the plant administrative assistant is responsible for providing Human Resources (HR) and administrative support to the site, as well as promoting positive employee relations through the support of plant and team member administrative needs. The administrative assistant will engage in coordinating the staffing and onboarding processes, supporting compliance with corporate and government requirements, leading the training administration processes, performing indirect buying activities and supporting general administrative needs of the site.

This role is full-time, with standard hours Monday through Friday. In this role, you will work 8AM-5PM.

Activities and duties may vary, depending upon site-specific needs. Essential functions may include, but are not limited to:

• Coordinate the staffing activities for the Operations team by managing the contingent workforce and acting as HR consultant for the Talent Acquisition team.

• Play an active role in the onboarding process:
  New-hire orientation, HR policies / benefits for all full‑time new hires and temporary associates, ordering business cards, desk set up and coordinating office supplies, phone extensions and voicemail.

• Manage and complete all payroll reporting for temporary associates / contractors.

• Actively manage the communication stream of key business / site objectives and initiatives with the hourly workforce (e.g., flat screen communications, mass emails, intranet portal updates, etc.).

• Manage office files and records, including confidential information and required compliance postings, in accordance with internal procedures.

• Respond to routine questions on HR policies and procedures.

• Assist site leadership with requests for data acquisition / analysis and other administrative services. Ensure data integrity for the site personnel.

• Coordinate employee events / celebrations. Arrange meetings, travel, catering and plant tours.

• Maintain organizational charts, phone lists, email groups, communication boards and employee picture boards, in / out boards and mail bins.

• High school diploma or equivalent required.

• 3-5 years experience in an administrative role with HR focus, preferably in manufacturing.

• High level of work capacity and ability to work at a fast pace. Demonstrated ability to manage multiple tasks and clients simultaneously.

• Strong ability to plan, organize, prioritize and re‑prioritize.

• Excellent verbal, written and presentation skills.

• Basic knowledge of employment laws and HR procedures / practices.

• Strong time management skills.

• Ability and passion to build relationships and work with employees at all levels of the organization.

• Strength in listening to clients, understanding business concerns and taking action to solve problems.

• Strong knowledge in budgeting and attention to detail.

Additional Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

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