Receptionist​/Office Assistant

Receptionist / Office Assistant

St. Johns Ship Building is looking for an experienced Front Desk Receptionist/Office Assistant. Candidates must have an upbeat attitude, exceptional customer service, and be a self‑starter.

We prefer someone with experience using Infor Visual software, but it is not required. Industry experience is not needed; opportunity for increased compensation and responsibilities are available for the right person.

• Solid written and verbal communication skills. The ability to communicate effectively (clear, concise and professional).
• Demonstrated professionalism in all aspects of the role.
• Proficiency in Microsoft Office software applications, specifically Word and Excel (required).
• Analytical and problem‑resolution skills.
• Ability to work in a team environment to ensure a common goal of providing exceptional client service.
• Ability to work well under pressure with multiple priorities and deadlines in a demanding environment.
• Quality focus with attention to detail.
• Greet persons entering the establishment, determine nature and purpose of their visit, and direct or escort them to specific destinations.
• Operate telephone switchboard to answer, screen or forward calls, provide information, take messages, or schedule appointments.
• Schedule appointments and maintain and update appointment calendars.
• Perform administrative support tasks such as proofreading and transcribing handwritten information.
• File and maintain records.
• Transmit information or documents to customers using computer, mail or facsimile software.
• Analyze data to answer questions from customers or members of the public.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
• Process and prepare memos, correspondence, travel vouchers, or other documents.
• Collect information about potential projects.

• High school diploma.
• Reliable transportation.
• Knowledge of insurance verification.
• Proficient in phone scheduling.
• Dependable, solid work ethic.
• Great communication skills.
• Able to use document processing tools and email with proper etiquette.
• Maintain a clean and tidy workplace.

Works alone and with a team.