Supply Chain Assistant; Procurement
Listed on 2026-02-16
-
Business
Supply Chain / Intl. Trade, Business Administration, Business Management, Business Analyst
Note:
This job description has been refined for clearer formatting while preserving the original content.
The Opportunity – Supply Chain (Procurement) Assistant
Post location: Gaza Field Office - Deir Al Balah
Contract Duration and Level of Effort: 6 months, with a possibility of extension based on available funds.
Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.
This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.
Role purposeThe Procurement Assistant supports the emergency response Supply Chain team in the Gaza Field Office within oPt CO to ensure efficient, transparent, and compliant procurement of goods and services in line with Save the Children International (SCI) policies, procedures, and donor requirements. The role contributes to timely program implementation by providing operational procurement support, maintaining accurate documentation, and upholding SCI’s values and accountability standards.
Scope of roleReports to: Gaza Procurement Officer
Staff reporting to this post: None.
Key areas of accountability- Ensure Save the Children procurement policies and procedures are consistently applied in compliance with donor regulations.
- Support processing of Purchase Requisition s (PRs) by collecting quotations, preparing documentation, tracking orders, and maintaining procurement files.
- Conduct preliminary compliance checks and prepare competitive bid analyses for review by the Procurement Officer or Supply Chain Coordinator.
- Apply vendor vetting processes in line with SCI and donor requirements and assist in maintaining the approved supplier database.
- Participate in emergency or ad-hoc procurement requests as required by operational needs.
- Report any actual or potential conflicts of interest in accordance with SCI policies.
- Maintain complete, accurate, and organized procurement records, including PRs, POs, contracts, invoices, approvals, and bid analyses.
- Maintain and update procurement tracking tools and systems to ensure proper monitoring, reporting, and compliance with audits.
- Participate in market assessments and identify potential vendors.
- Coordinate timely delivery of goods with suppliers, program teams, and warehouse staff.
- Assist in organizing supplier meetings, vendor evaluations, and field visits when required.
- Provide regular updates on procurement status, delays, or risks to the supply chain management and program teams.
- Communicate effectively with internal and external stakeholders to ensure smooth procurement operations.
- Participate in internal training sessions to strengthen procurement knowledge and skills.
- Support onboarding of new staff on procurement procedures and tools when needed.
- Participate in internal training sessions to strengthen procurement knowledge and skills.
- Support onboarding of new staff on procurement procedures and tools when needed.
- Perform any other procurement-related tasks assigned by the supervisor.
- Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures. The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
- Commitment to serving members and their donors, and to helping build a culture of member service throughout the organisation.
ESSENTIAL:
- Bachelor’s degree in business administration, Procurement, Supply Chain Management, Logistics, or a related field.
Experience
ESSENTIAL:
- Minimum 2 years’ experience in procurement with international and local NGOs or humanitarian organizations
- Proficiency in MS Office applications (Excel, Word).
- Proficiency in written and spoken English
- Detail…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).