Mortgage Loan Closer

The HELOC Loan Closer is responsible for the most compliance‑intensive stage of the loan lifecycle — from clear‑to‑close issuance through the rescission period and final funding authorization. This role owns the accuracy and completeness of the closing disclosure, the preparation and delivery of the closing package, the coordination of the signing appointment, the management of the three‑business‑day right of rescission period, and the issuance of the funding authorization.

The Closer is also the last line of defense against wire fraud, closing document errors, and regulatory timing violations before a single dollar is disbursed.

• Receive CTC notification from underwriting and initiate the closing process — confirming all PTD conditions are cleared, the final credit review is complete, and the file is ready for closing document preparation.
• Prepare the Closing Disclosure using the credit union’s approved doc prep system, ensuring all fee disclosures, loan terms, HELOC draw period and repayment terms, and APR calculations are accurate and consistent with the approved Loan Estimate.
• Deliver the Closing Disclosure to the borrower and document delivery confirmation — ensuring the mandatory three‑business‑day waiting period between CD delivery and consummation is tracked and enforced for every file.
• Coordinate the closing appointment — scheduling with the borrower, the closing attorney or notary, and any title company representative, and confirming logistics including location, required identification, and documents to bring.
• Prepare the complete closing package including the Note, Deed of Trust or Mortgage, HELOC Agreement, Right of Rescission notices (two copies per vested party on primary residences), Truth‑in‑Lending disclosure, and all required state‑specific documents.
• Review the executed closing package upon return from the signing appointment — verifying that all documents are signed, dated, and notarized correctly, that no terms have been altered, and that the Right of Rescission notices were executed by all required parties.
• Track the right of rescission period with precision — calculating the correct expiration date accounting for all non‑business days (Sundays and federal public holidays) and maintaining a documented confirmation that the rescission period has expired before any funding authorization is issued.
• Obtain a final title update before funding to confirm no new liens, judgments, or encumbrances have been recorded against the property during the processing or rescission period.
• Complete the final Verification of Employment (final VOE) confirmation on the day of or immediately before funding — documenting the date, time, employer contact, and employment status confirmed, and recording the result in Encompa.
• Issue the funding authorization memo upon completion of all pre‑funding checklist items — confirming to the credit union’s treasury or funding team that the file is clear to fund, with all conditions met, rescission expired, and no outstanding issues.
• Verify wire instructions through an independent phone call to the title company or closing attorney using a confirmed phone number from the credit union’s approved vendor list — never relying on emailed wire instructions alone.
• Confirm receipt of wire with the title company or closing attorney after disbursement — documenting the confirmation in the loan file.
• Compile and deliver the post‑closing package according to the credit union’s post‑closing checklist and document imaging standards, meeting the required delivery deadline.
• Ensure the completed loan file is imaged and indexed in the credit union’s document management system in compliance with the required naming convention and stacking order.
• Coordinate lien recording with the title company or recording agent, and confirm recorded document receipt within the statutory time frame.

• Maintain expert‑level knowledge of TILA Section 226.23 — Right of Rescission — including the definition of business days for rescission purposes, the two‑copy‑per‑vested‑party requirement, and the three‑year extended rescission period triggered by…