Church Administrator: Covenant Church, Palm Bay, FL

Church Administrator:
Covenant Church, Palm Bay, FL

The Church Administrator is responsible for assisting the Executive Pastor in overseeing and administering the business and operations of the church within the vision and values as established by the Session. This includes functions related to budget and finance, human resources, operational support, facilities maintenance, janitorial services, safety, security, legal, liability, and policies for all ministry operations. The Church Administrator supervises the Bookkeeper and other part-time support staff, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Budget and finance. Oversee the annual church budget process and church finance/accounting functions. Supervise the church Bookkeeper. Work closely with church staff to ensure the financial aspects of our church vision are implemented according to appropriate policies and best practices. Chair the Budget & Finance Committee and provide regular reports to/from them.
• Human resources. Oversee all aspects of human resource management for church staff, including hiring/review/termination, benefits administration, legal compliance with labor and tax laws, compensation, and performance evaluations. Regularly review and update the Employee Handbook. Work closely with church staff to ensure compliance with appropriate policies and procedures.
• Facility maintenance. Oversee and plan for the needs of existing church facilities, including maintenance, janitorial, groundskeeping, information technology (IT), phone systems, and capital repair/improvements. Supervise the janitorial and maintenance staff and functions. Oversee all facility-wide service contracts, including property-related insurances.
• Operational support. Oversee the calendar/scheduling processes for all church events and ministry functions. Oversee communication staff and functions (website, social media, announcements, slides, email newsletters, etc.). Ensure facility and equipment needs (such as tables, chairs, projectors, room keys, etc.) are met for all church events. Oversee our First Impressions function on Sunday morning worship services. Provide operational support for other major church events, as needed.
• Deacon Liaison. Attend Deacon meetings regularly and provide support functions for the Diaconate. Serve as a liaison between the Diaconate and staff.
• Volunteer coordination. Assist with leading the overall process of recruiting, training, onboarding, and supporting volunteers across the various ministries in the church. Assist the Pastoral Staff with placing new visitors/members into roles of service. Oversee annual Volunteer Appreciation Dinner event. Work closely with the rest of the staff and Diaconate to coordinate and standardize these processes across the church.
• Safety and security. Ensure ongoing safety and security of the church facilities and provide training, where appropriate. Oversee our risk management program and background check processes. Regularly review and update our established Emergency Operating Procedures (EOPs) and train staff and volunteers to meet our safety and security requirements.
• Legal, liability, and policies. Provide legal and liability protections with appropriate insurances and consultation with legal counsel, as needed. Ensure all high-level policies related to the church (Session, staff) are maintained, accessible, reviewed regularly, and work with the Pastoral Staff to appropriately enforce them.
• Self-care/self-development. Have healthy rhythms of self-care, including nurturing your soul, mind, body, relationships, and emotional life. Effectively balance work, family, and personal aspects of life. Actively seek to learn and sharpen your professional skills.
• Other duties, as required.

EDUCATION AND EXPERIENCE

A Bachelor’s degree in Business, Accounting, Church Administration, or Non-Profit Management (or similar professional certifications) is highly preferred, but not required. If no such degrees or certifications have been achieved, then sufficient experience in a medium-to-large business or church setting where these skills have been developed and demonstrated is required.

QUALIFI…