Accounts Receivable Specialist

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support day-to-day financial operations in North Palm Beach, Florida. This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing invoice workflows, reconciliations, and reporting in a fast-paced environment. The successful candidate will help maintain accurate financial records, support leadership with timely reporting, and contribute to efficient expense oversight across the business.

Responsibilities:

• Manage the full invoice processing cycle by reviewing documentation, confirming approvals, entering transactions accurately, and coordinating timely payment activities.

• Reconcile vendor account activity on a regular basis, investigate mismatches, and work with internal teams or suppliers to resolve outstanding issues.

• Complete monthly bank reconciliations, identify variances, and ensure discrepancies are researched and corrected promptly.

• Prepare clear and accurate financial summaries and internal reports to support management review and decision-making.

• Track company spending to confirm each expense is properly supported by receipts, invoices, or purchase orders and aligned with internal controls.

• Maintain organized financial records within accounting systems, including Quick Books, while supporting accounting processes related to Net Suite implementation as needed.

• Work with multiple vendors and internal stakeholders to ensure payment records, invoice coding, and account details remain current and accurate.