Legal Secretary and Junior Office Administrator

The Legal Secretary/Jr Office Administrator will provide essential administrative and secretarial support to ensure the smooth operation of Palm Beach Gardens office for this law firm. This role is ideal for a detail-oriented individual with legal support experience, strong organizational skills, and a proactive approach to supporting attorneys, as well as office managerial experience. Client Details This long-standing law firm has offices across multiple states and is specialized in trusts and estates, with attorneys focused in many different practice areas.

The firm offers fantastic benefits offerings, annual raises, and 25 days of PTO. Description Prepare, proofread, and format legal documents, correspondence, and presentations with accuracy and attention to detail. Manage calendars, schedule appointments, and coordinate meetings for attorneys and other legal staff. Handle incoming calls, emails, and mail, ensuring timely responses and follow-ups. Maintain and organize client files, both physical and digital, in compliance with company policies.

Assist with billing processes, including preparing invoices and tracking payments. Coordinate travel arrangements, including booking flights, accommodations, and transportation. Support legal professionals with research and preparation for client meetings and court appearances. Ensure confidentiality and security of sensitive client information at all times. On-site leadership of support staff for questions, procedures, policies, compliance and office efficiencies. Assist in the coordination of events such as Professional Advisors receptions, client seminars, dinners and office celebrations.

Profile A successful Legal Secretary should have:
Business Administration degree preferred but not required. Experience managing an office environment. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Strong organizational and multitasking abilities to manage multiple priorities effectively. Excellent written and verbal communication skills. Familiarity with legal terminology and procedures is preferred. A high level of discretion and professionalism when handling confidential information. Ability to work collaboratively in a team-oriented environment.

Job Offer Competitive salary ranging from $75,000 to $90,000 annually, depending on experience. Comprehensive benefits package to support your health and well-being, including annual raises and 25 days of PTO Opportunities for professional growth and development within a legal setting. Collaborative and supportive work environment in Palm Beach Gardens, FL If you are an organized, detail-focused individual looking to advance your career as a Legal Secretary and Jr Office Administrator, we encourage you to apply today!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.