Administrative Assistant Palm Gardens, FL

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a hospitality-focused environment in Florida. This long-term contract position is ideal for someone who enjoys keeping workflows organized, assisting callers and visitors effectively, and handling a variety of clerical tasks with accuracy. The role offers the opportunity to contribute to an efficient front office by managing communications, maintaining records, and supporting administrative priorities across the team.

Responsibilities:

• Manage incoming calls, direct inquiries to the appropriate contacts, and provide courteous front-line support to guests, clients, and internal team members.
• Perform a range of administrative tasks such as preparing documents, organizing files, scheduling activities, and maintaining office records.
• Enter and update information in company systems with a high level of accuracy while ensuring documentation remains current and accessible.
• Welcome visitors and support reception coverage by creating an organized and welcoming front-desk experience.
• Assist with day-to-day office coordination to help maintain smooth operations across administrative functions.
• Monitor routine clerical needs, including handling correspondence, tracking information, and supporting general office requests.
• Help maintain orderly records and administrative processes to improve efficiency and consistency within the office.