Executive Assistant
Listed on 2026-08-05
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Executive Assistant
Date:
Jul 1, 2026
Location:
Palm Beach Gardens, FL, US
Company: TBC Corporation
For more than 70 years, TBC Corporation has been a leader in the mobility industry and one of North America's largest marketers and distributors of automotive replacement tires through wholesale operations. Additionally, TBC responds to the needs of consumers in search of total car care at nearly 470 franchised tire and automotive service centers under the award-winning Big O Tires® brand.
TBC is headquartered in Palm Beach Gardens, Florida. With $5 billion in revenue and more than 3,000 employees in the U.S. and Mexico, TBC markets on a wholesale basis to regional tire chains and distributors serving independent tire dealers and with proprietary brands of tires specializing in passenger, commercial, farm and specialty tires. In 2005, TBC Corp. was purchased by Sumitomo Corporation of America (SCOA).
SCOA is the largest subsidiary of Sumitomo Corporation, one of Japan's major integrated trading and investment business enterprises. In 2018, Michelin, the largest tire manufacturer in Europe, invested in the company which is now a 50:50, privately held joint venture between Sumitomo and Michelin.
Our values are the foundation of our work, how we interact with each other, and the strategies we employ to fulfill our purpose. These are the practices we use every day – in everything we do:
Integrity
- We act honestly because nothing is more important than our reputation. Teamwork
- We are better together. People-Focused
- We put people first – our Associates, customers, franchisees, and partners – and cultivate a respectful, collaborative, and inclusive culture, top to bottom, inside and out. Accountability
- We own our actions and decisions; we do what we say we are going to do. Leave Everything Better
- We innovate to improve everything we touch, and we take actions now to protect the future.
The Executive Assistant provides high-level administrative support to one or more executives. This position oversees complex calendar management, meeting planning, creating presentations, travel arrangements, and regular administrative functions. This position is highly visible, both internally and externally, and will work with shareholders, vendors, stakeholders, etc. ensuring a seamless experience for all involved.
Job Responsibilities- Provide administrative support to executives
- Manage complex calendars and appointments for executives
- Coordinate travel arrangements and accommodations
- Reconcile expenses and submit expense reports timely and accurately
- Handle correspondence, emails, and phone calls
- Organize and maintain files and records
Job Responsibilities
- Prepare reports, presentations, and other documents
- Conduct research and gather information as needed
- Assist with meeting preparation and logistics
- Manage office supplies and inventory
- Act as a liaison between executives and other internal/external contacts
- Handle confidential information with discretion and professionalism
- Anticipate needs and proactively address them to support your executive
- Record meeting minutes and distribute
- Assist with meetings and events
- Arrange and set up catering and food orders for meetings as requested
- Order and distribute lunch(es) for executive(s)
- Assist with PowerPoint presentations and agendas
- Send calendars invites and emails on behalf of executive
- Maintain storage closet
- Assist with refilling executive refrigerators and fixing coffee machines
- Assist with visas and passport renewals as necessary
- Effectively collaborate with other Executive Assistants and other TBC team members
- Other duties as assigned.
Minimum of two (2) plus years of administrative assistant experience supporting C-Level Executives
Bachelor's degree in business administration, communications, office management, hospitality or related field preferred
Uphold a strict level of confidentiality and handle sensitive information with professionalism
Ability to manage multiple tasks, prioritize effectively, and meet deadlines
High level of proficiency in Microsoft Office software
Ability to independently resolve issues and make decisions
F…
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