Office Assistant

Office Assistant

We are seeking an organized, dependable, and detail-oriented Office Assistant to support our office, field teams, and project/accounting functions.

This role is the backbone of our day-to-day operations — keeping our people equipped with the tools and supplies they need, keeping our office running smoothly, and keeping our project documentation and compliance records accurate and current. You'll manage everything from device setup and vendor coordination to lien releases and Certificates of Insurance, working closely with leadership, project teams, and accounting to keep things moving.

Office Assistant Responsibilities

• Manage company technology needs for staff — phones, tablets, and related devices, including setup, troubleshooting, and vendor coordination
• Set up employee email accounts and provide general Microsoft 365 support
• Coordinate with vendors to order uniforms, PPE, and office/breakroom supplies
• Coordinate meetings needed for field and office teams
• Track required safety and compliance training assignments (e.g., OSHA certifications and renewals)
• Serve as the point of contact for office facility and maintenance needs
• Support employee recognition and morale initiatives
• Request lien releases and lien waivers from vendors and suppliers
• Communicate with general contractors and customers regarding documentation requests
• Maintain and organize lien releases, Notices to Owner (NTOs), and project files
• Request, collect, and track Certificates of Insurance (COIs)
• Follow up on outstanding documentation and ensure records remain current
• Maintain accurate filing systems and tracking logs
• Assist with project closeout documentation and payment-related requests
• Provide administrative support to Accounts Receivable and Operations teams
• Perform other administrative duties as assigned

Ideal Candidates:
Office Assistant

• Strong attention to detail and organizational skills
• Professional written and verbal communication skills
• Proficiency in Microsoft Office, especially Outlook, Excel, and Word
• Comfortable managing vendor relationships and basic tech troubleshooting
• Reliable, punctual, and able to manage multiple tasks and deadlines
• Takes ownership of follow-up items and keeps records current without being chased

Exceptional Candidates:
Office Assistant

• 2+ years of office management, administrative, or construction admin experience
• Construction industry experience, particularly with lien releases, COIs, or project documentation
• Experience managing vendor relationships and procurement
• Takes initiative and follows through with minimal supervision
• Brings a proactive, service-minded approach to supporting a team

Character Qualities We Value

In addition to your skills, we're looking for team members who align with our core hiring values:

• Character over credentials
• Growth mindset over experience
• Mission fit over industry conformity

What We Value

• Love – We care for our people, our clients, and our work
• Excellence – We do the job right, every time
• Trust – We do what we say we will do
• Stewardship – We take ownership of what we've been entrusted with
• Growth – We are always improving in our craft and character
• Others – We put the needs of others before our own

Office Assistant Pay

$18 – $28 per hour, based on experience

Office Assistant Job Type

Full-time | In-person | South Florida

Office Assistant Benefits

• 401(k) with 4% company match
• Health, dental, vision, and life insurance
• Paid time off
• Paid holidays