Utility Assistant Director Planning & Engineering

Position: UTILITY ASSISTANT DIRECTOR PLANNING & ENGINEERING
Lead the system planning, development services, project engineering, and construction utility work functions and teams, where the Utility Division currently has a five-year CIP exceeding $500 million. Employees in this classification function at the upper management level and are responsible for daily operations of the department as well as ensuring compliance with all County, City, State and Federal laws and regulations applicable as well as personnel policies.

The Assistant Director should understand all utility functions and be effective in collaborating with Operations, Customer Service, Asset Management, Finance, Human Resources, and Information Technology, and fill in all duties of the Utility Director when assigned.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

* Assists Director in overseeing utility system planning assessments, reports, engineering and construction projects; makes recommendations concerning system plant, distribution and collection system changes as appropriate; prepares correspondence and technical memorandum as required; develops, updates, reviews utility operational reports; monitors, regulatory permit requirements; produces analysis and prepares presentations; hires and develops staff and performs various administrative tasks.

* Lead and provides technical oversight of water/wastewater system master planning including water supply planning and wastewater system capacity analysis, treatment plant process designs and effluent plans, biosolids plans, and hydraulic modeling; development reviews, process and communication with community stakeholders;  engineering plans and specifications prepared by Engineering Consulting firms; oversees Construction contracts;  coordinates with Utility Operations; leverages GIS and leads the Utility in the functional requirements needs of GIS, coordinates with and collaborates with adjacent utilities and agencies for potential interlocal agreements;

and conducts field reviews for water/wastewater projects.

* Leads the Utility capital budget planning and the full spectrum of capital project delivery processes, assists with development of utility fiscal budgets and preparation of budget requests; reviews, approves and processes invoices; develop grant strategies and oversees the preparation of grant applications; reviews permit applications.

* Coordinates activities involving capital improvement projects including; RFP and evaluation of engineering design firms proposals including scope, resource capability and fees; oversees the preparation of technical specifications for capital improvement projects; reviews engineering firms resource plans to deliver designs; reviews engineering consultants bid documents including plans and specifications and opinions of probable cost for capital improvement projects; makes recommendations concerning financial impact and cost/benefits of capital projects;

prepares and administers construction contracts; coordinates bid phase of construction projects; reviews contract submittals; supports Manager of Project Engineering and Construction who oversees activities of construction management, including field inspector for capital improvement and development projects.

* Consults with Utility Director, staff and consultants to review technical reports, resolves problems, receives advice and direction and provides recommendations with executive summaries; attends City Council meetings as required.

* Communicates with Director, City officials, employees, other divisions, other departments, contractors, consultants, vendors, suppliers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.

* Assists senior management with various administrative duties; attends various management meetings for dissemination of information.

* Provides recommendations related to construction bids, projects, contracts, or other issues; responds to routine questions or complaints, research problems and initiates problem resolution.

* Receives, reviews various forms, reports, correspondence, invoices, budget reports, contract documents, contracts, laboratory reports, technical reports, operational reports, permits, engineering drawings, construction plans, specifications, maps, operational guides, manuals, directories, catalogs, reference materials, or other documentation; reviews, completes, processes, and provides executive summaries as appropriate.

* Oversees the preparation or completes various forms, reports, correspondence, technical memos/reports, executive summaries, charts, graphs, spreadsheets,…