WOOC,PaCE Program Specialist - Bilingual Job Palm Desert area,California USA,Administrative/Clerical

WOOC, PaCE Program Specialist - Bilingual

College of the Desert, Palm Desert, CA, United States

US $68,929-US $97,004 a year

Full-time

Job description

Salary: $68,929.80 - $97,004.76 Annually

Location:

Palm Desert, CA

Job Type: TEMPORARY/SUBSTITUTE

Job Number:

Division:
Office of Instruction

Department:
Partnership & Community Education

FLSA:
Non-Exempt
Bargaining Unit: CSEA-California School Employees Association

BASIC FUNCTION

Under the direction of the Director of Partnership and Community Education (PaCE), provide specialized administrative support requiring a broad knowledge of an assigned program or functional area. Provide a wide variety of reference, resource, and financial information related to assigned function or program. Possess the ability to properly communicate both orally and in writing in English and Spanish.

REPRESENTATIVE DUTIES

Plan, schedule and perform a wide variety of specialized clerical administrative support duties related to an assigned program or functional area. Prioritize and coordinate office activities, develop schedules, coordinate communications, and disseminate related information.

Provide information in person, by phone, and via email to students, staff, and the public regarding the programs.

Provide reference and resource information for an assigned program or functional area; read, interpret, apply and explain policies, procedures, rules and activities in conducting transactions with District personnel and the public.

Generate invoices for payments, refunds, and contracts. Assist with credit card charges, deposits, reconciliations, and disputes. Prepare payment plans, student loans, and third‑party funding sources. Reconcile petty cash as assigned.

Monitor budget expenditures and transfers, assist with establishing budget with the Director, and maintain financial records and current account balances as assigned. Perform purchasing and prepare requisitions. Generate reports for third‑party funding sources regarding participant progress, completion, and attendance;
Generate financial reports for outstanding balances.

Maintain participant database; register and provide support for registration procedures, process drops, transfers, and repeats; assist staff in the operation of the registrations system.

Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize data.

Review and summarize data and prepare special and periodic reports related to an assigned program or function including State and federally mandated reports; verify accuracy, completeness and compliance to rules, procedures, regulations, policies and other mandates.

Establish and maintain filing systems on a variety of subjects; assemble, post and file data in specialized records.

Maintain and update webpages and social media accounts. Edit content when changes occur as necessary. Develop print, digital, and electronic promotional and informational media and materials. Ensure accessibility of webpages, media, and materials.

Register students for assigned programs and receive and process fees as assigned; establish, organize and maintain student records and files.

Type a wide variety of materials from various rough drafts or oral instructions; compose correspondence and memos and distribute as appropriate. Receive, open, and distribute mail.

Arrange meetings, tables, workshops, and presentations for department staff, students, and other agency collaboratives.

Assist in planning, coordinating, and participating in activities that familiarize students and local businesses with information and answer questions regarding all aspects of PaCE.

Review documents for accuracy, completeness and conformance to established procedures and standards.

Operate a variety of office equipment; related software programs, including Microsoft Office Suite, video meeting/conferencing software, scheduling software, word processing, spreadsheets, and email. Maintain current knowledge of equipment and software.

Establish and maintain partnerships with vendors and local businesses.

Assist in relieving others of duties for required breaks and lunches.

R…