Human Resources Technician; Eligibility List

BASIC FUNCTION

Under the direction of the Vice President, Human Resources & Labor Relations, perform a wide variety of administrative clerical duties in support of the Office of Human Resources.

• Perform administrative duties and assist the Vice President with a variety of technical, clerical, and administrative duties; facilitate communications and coordinate activities between the VP, staff, public and other personnel. Work confidentially with discretion concerning personnel and disciplinary procedures.
• Greet students, employees and the public; communicate information in person or by telephone where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; receive, open and distribute mail; answer telephone calls and refer to appropriate staff members.
• Assist with the functions of the Human Resources Generalist, including the management of the online applicant tracking system, onboarding new employees and the personnel database.
• Prepare and maintain documents for the recruitment, screening and interview processes; assist with the preparation and administer skills test and assessments.
• Operate a variety of office machines and equipment including a computer and applicable software including word processing, spreadsheets, database management, copier and email.
• Review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; compose and type correspondence, memorandum and forms independently or from oral instructions; maintain personnel and office files; order and maintain office supplies and other materials.
• Compile data for reports as requested; track, maintain and report statistical applicant pool and other employee data to meet District, state and federal reporting requirements.
• Initiate and monitor new-hire onboarding processes, both electronic and paper, as appropriate.
• Process new employees and others for entry into the database and payroll. Review documents for completeness and accuracy.
• Arrange and schedule a variety of meetings, appointments and conferences; prepare materials for meetings as assigned. Attend a variety of meetings as assigned and provide administrative staff support to committees, including taking and transcribing minutes of meetings. Serve on committees as assigned.
• Meet schedules and timelines, organize multiple projects efficiently and effectively and carry out required project details throughout the year.
• Monitor budget expenditures and transfers; maintain financial records and current account balances as assigned.
• Seek and participate in professional development activities.
• Other related duties and responsibilities as assigned.

• Any combination equivalent to: graduation from high school and three (3) years administrative or technical clerical experience including some public contact.

• Knowledge of: Operations, procedures and methods of office to which assigned; modern office practices, procedures and equipment; record‑keeping techniques and alpha and numeric filing systems; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques.
• Ability to: Perform a wide variety of secretarial and clerical duties in support of the Office of Human Resources; assemble data for the preparation of reports; maintain complex and varied files and records; learn, interpret and apply rules, regulations, policies and procedures; operate a variety of office machines and equipment, including a computer and demonstrate ability to utilize word‑processing programs, spreadsheets, database management, and other applicable software, as well as calculator, copier and other equipment;
  
  establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing to exchange information in person and on the telephone; meet schedules and timelines; prepare and type reports, correspondence and related materials; work confidentially with discretion with sensitive and private information…