Administrative Assistant

Description We are looking for an Administrative Assistant to provide dependable operational support for an IT team in California. This Long-term Contract position is well suited for someone who thrives in a structured environment, communicates clearly, and takes ownership of details from start to finish. The role combines calendar coordination, reporting, record maintenance, and general administrative support to help the team stay organized and responsive.

Responsibilities:

- Manage inbound calls with a service-oriented approach and ensure inquiries are directed to the appropriate contacts without delay.

- Coordinate calendars, meetings, and team schedules across multiple stakeholders, carefully accounting for availability, priorities, and time-sensitive conflicts.

- Produce recurring operational reports with a high degree of accuracy by following established procedures and verifying data before distribution.

- Update and maintain information across business platforms such as , Connect Wise, Float, and Microsoft 365, including task tracking, ticket updates, and time entry records.

- Support the planning and execution of internal events, external meetings, and trade shows by handling logistics, scheduling, and vendor coordination.

- Identify gaps, unresolved items, or missing information early and follow through to confirm assignments are completed thoroughly.

- Take on one-off administrative requests by researching solutions, organizing next steps, and presenting practical recommendations when processes are not yet defined.

- Provide day-to-day administrative assistance that improves team efficiency, organization, and communication.

- Assist with data entry and documentation tasks while maintaining consistency, confidentiality, and attention to detail. Requirements - At least 3 years of experience in an administrative assistant, office coordination, or comparable support position.

- Demonstrated success managing calendars, arranging meetings, and coordinating schedules in a fast-paced, detail-focused setting.

- Strong attention to detail with the ability to follow multi-step procedures accurately and maintain high-quality work.

- Advanced proficiency in Microsoft Excel, including formulas and data review, along with solid working knowledge of Outlook and Microsoft 365 tools.

- Excellent organizational skills and the ability to balance multiple priorities while meeting deadlines.

- Clear and effective communication skills, including confidence in handling inbound calls and interacting with internal and external contacts.

- Self-directed work style with the ability to anticipate needs, solve unfamiliar problems independently, and complete tasks with minimal oversight. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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