Program Specialist,Student Success and Outreach; Gender & Sexual Diversity Pride Center),part-time Job Palm Desert area,California USA

Perform a wide variety of specialized administrative functions in support of student success and outreach programs; evaluate and verify student eligibility for the programs; coordinate communication and meetings, prepare and disseminate information concerning student success and outreach programs; work with a considerable degree of independence.

Supervision Received

Receives general supervision from the assigned Student Success & Outreach Administrator.

Department Description

The Gender and Sexual Diversity Pride Center (GSD Pride Center) provides support and resources to facilitate the success, learning, and achievement of College of the Desert’s LGBTQIA+ students. The GSD Pride Center also serves as a space for educational programming, activities, events, and collaboration that unite our LGBTQIA+ campus community, allies, and local community. Through inclusive programming, faculty & staff engagement, and community partnerships, the GSD Pride Center positions College of the Desert as a beacon for the region’s LGBTQIA+ students.

Vacancies

This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future Program Specialist, Student Success and Outreach (Gender & Sexual Diversity Pride Center), part-time openings.

Examples of Typical Job Functions

Perform a variety of administrative functions (including, but not limited to, taking and transcribing minutes of meetings), involving the use of independent judgment and an understanding of departmental functions and procedures and federal, state, and District guidelines.

Maintain accurate records of student progress and attendance for reporting purposes;
Maintain various students files and databases as assigned.

Distribute and monitor Early Alert notifications each semester; perform queries to determine eligibility.

Disseminate information regarding student success & outreach programs and services in person, by telephone, via email, or video conferencing to students, staff, faculty, administrators, the public, and other constituent groups.

Organize an efficient filing system, review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; compose routine correspondence independently or from oral instructions.

Coordinate general office operations; order supplies and maintain supply inventory. Obtain necessary supplies for meetings and other activities.

Research, analyze, and prepare information on a variety of topics for department as requested.

Prepare a variety of correspondence, memoranda, reports and other materials; assist in the preparation and revision of assigned budgets application and office procedural manual; make travel arrangements.

Create requisitions and maintain records of expenditures; assist with creating the budget; monitor budget expenditures and transfers, and maintaining financial records as assigned; maintain current account balances as assigned.

Coordinate, schedule and meetings, conferences, events workshops, and presentations for departmental staff, students, and other constituent groups.

Maintain and update webpages; add and/or remove links. Edit content on webpage when changes occur as necessary. Develop print, digital, and electronic promotional and information media and materials. Ensure accessibility of webpages, media, and materials.

Receive, open, and distribute mail; receive visitors, answer telephone calls and refer to appropriate staff members or departments.

Operate a variety of office equipment; related software programs, including, but not limited to, student and employee software system, video meeting/conferencing software, scheduling software, word processing, spreadsheets, and email.

Attend a variety of meetings and record notes as assigned.

Organize reception/office area efficiently and for accessibility to assure students' needs are met.

Participate in training related to responsibilities, including, but not limited to, professional development activities, conferences, workshops, trainings, and webinars.

Performs other related duties as assigned.

Qualifications Knowledge of:

Requirements, goals, and objectives of student success & outreach programs.

Operations, procedures and methods of office to which assigned.

Record-keeping techniques and alpha and numeric filing systems; budgetary, accounting and record keeping methods and procedures.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy;…

Program Specialist, Student Success and Outreach; Gender & Sexual Diversity Pride Center), part-time