Accounts Payable Specialist

Accounts Payable Specialist — Palm Harbor, FL

Accounts Payable Specialist – Palm Harbor, FL. Our client is seeking a detail-oriented and dependable Accounts Payable Specialist to join a collaborative accounting team supporting a fast-paced, mission-driven organization. This role is ideal for someone who thrives in a high-volume environment, enjoys solving discrepancies, and takes pride in ensuring accurate and timely processing of invoices and vendor payments. The Accounts Payable Specialist will play a key role in maintaining financial accuracy, supporting month-end close activities, and ensuring compliance with regulatory requirements related to accounts payable operations.

This opportunity offers the chance to work alongside an experienced finance team while gaining exposure to vendor management, payment processing, accrual preparation, and accounting systems in a professional and supportive environment.

• Review invoices and check requests to ensure proper approvals and accurate general ledger coding prior to payment processing
• Route and follow up on unapproved or improperly coded invoices
• Accurately enter accounts payable data into the accounting system
• Voucher approved invoices and check requests in accordance with vendor payment terms
• Submit payment batches for review and posting
• Initiate and process check runs in a timely manner
• Prepare batches for vouchering of claims for the Accounting Team Specialists
• Complete vendor setup and maintain required documentation for new vendors
• Research discrepancies and assist in preventing duplicate payments
• Communicate professionally with vendors regarding payment inquiries and account issues
• Maintain records and documentation for IRS Form 1099 reporting and Unclaimed Property compliance
• Prepare monthly accruals to support month-end general ledger close
• Assist with additional accounting and administrative duties as needed

• High school diploma or GED required
• Minimum of one (1) year of experience in a computerized, high-volume accounts payable environment
• Understanding of accounts payable processes, including 3-way matching and period-end accruals
• Basic knowledge of IRS Form W-9 and 1099 reporting requirements
• Strong data entry accuracy and attention to detail
• Proficiency with Microsoft Excel
• Strong written and verbal communication skills
• Ability to prioritize tasks, work independently, and maintain organization in a deadline-driven environment
• Strong 10-key by touch skills

• Two (2) or more years of accounts payable experience in a high-volume environment
• Experience handling vendor communication and issue resolution
• Proficiency with Microsoft Office applications
• Experience using Dynamics GP (Great Plains) Accounts Payable module
• Knowledge of Unclaimed Property regulations