Office Manager

Hall Capital Holdings is seeking a highly organized, proactive, and service-oriented professional to serve as the Office Manager for our private family office. This is a senior, trusted role at the center of the office — the person who keeps the business, the household, and the family’s day-to-day life running smoothly, quietly, and well.

Reporting to the patriarch and partnering closely with the Office Directors and the broader team, this role provides administrative, personal, operational, financial-support, and human-resources leadership across the family office. It is the single point of continuity through which schedules, travel, household needs, vendors, records, and special projects are coordinated and overseen.

The ideal candidate is detail-oriented, resourceful, adaptable, and discreet — someone who anticipates needs, exercises absolute confidentiality, and is equally comfortable managing a complex calendar, arranging detailed travel, coordinating with the family’s trusted advisors, or planning a family celebration. No two days are alike. The successful candidate enjoys problem-solving, takes ownership, and thrives in a fast-paced, relationship-driven environment where priorities can shift quickly and trust is everything.

Hall Capital Holdings exists to thoughtfully manage, preserve, and grow family assets across generations while supporting the personal and financial needs of the family it serves. We are a small, high-performing team with clearly defined roles aligned to expertise — which means every role carries real weight, and this one carries a great deal of it. This role is the operational backbone and connective tissue of the office — the person who ensures nothing falls through the cracks, who protects the family’s time, privacy, and peace of mind, and who frees the principals and the leadership team to focus on strategy rather than logistics.

Beyond keeping the office running, this position is a steward of the office’s culture. As a central point of contact for the entire team and for the family’s trusted advisors, the person in this role sets the tone for professionalism, harmony, and follow-through — and contributes directly to the family’s long‑term continuity and multigenerational legacy. Simply put, when this role is done well, the entire family office — and the family it serves — runs better.

• Serve as the primary point of contact for personal administrative matters for the principals and their family, including extended‑family needs.
• Manage personal and business calendars, appointments, and scheduling with foresight and precision.
• Coordinate personal and business travel — flights, lodging, ground transportation, itineraries, and trip payment — and manage details end to end.
• Handle personal assistance, purchasing, gift buying, reservations, research projects, and special requests.
• Coordinate personal appointments and family activities, and support planning for family gatherings, celebrations, holidays, and charitable events.
• Anticipate needs and proactively identify solutions that simplify the principals’ personal and professional lives.
• Handle sensitive personal information and correspondence with the highest degree of confidentiality and discretion.

• Coordinate household projects and manage relationships with vendors and service providers, including maintenance and repairs, home‑technology vendors, and contractors.
• Support renovation and property projects in partnership with the CEO and property manager.
• Support household HOA matters as directed, such as annual meeting preparation and various tasks requested by the CEO.

• Oversee the day‑to‑day administrative operations and overall management of the family office.
• Maintain office organization, supplies, mail, and physical and electronic filing systems.
• Coordinate meetings, calendars, and office events.
• Manage relationships with office vendors and service providers.
• Prepare documents and correspondence and provide general administrative support to the team.
• Lead and coordinate special projects and cross‑functional initiatives…