Executive Assistant to Owner

Job Description

Executive Assistant to the Owner

Position Summary

The Owner is responsible for the leadership, strategic direction, and oversight of multiple successful businesses operating across a variety of industries. Due to the scope and demands of these responsibilities, we are seeking a highly organized, proactive, discreet, adaptable, and exceptionally capable Executive Assistant to the Owner to provide comprehensive executive, administrative, personal, and lifestyle support.

The Executive Assistant will serve as a trusted point of coordination for the Owner, managing professional and personal scheduling, correspondence, travel, appointments, personal commitments, errands, events, wardrobe coordination, and other responsibilities necessary to support the Owner’s professional and personal priorities.

This is a full-time, in-person position located in or near Palm Harbor, Florida and requires an individual who can work effectively in a dynamic, fast-paced environment with frequently changing priorities. Occasional travel may be required to support the Owner’s professional and personal commitments.

The ideal candidate will possess exceptional organizational skills, sound judgment, discretion, initiative, professionalism, and the ability to manage multiple priorities with minimal supervision. This individual must be comfortable anticipating needs, solving problems independently, coordinating multiple people and resources, and ensuring that responsibilities are followed through to completion.

The Executive Assistant will work closely with the Owner and a wide range of employees, executives, business associates, vendors, service providers, and other professional and personal contacts to ensure that responsibilities are coordinated efficiently and executed to a consistently high standard.

Key Responsibilities

Executive & Administrative Support

• Manage and maintain the Owner’s professional and personal calendar, including meetings, appointments, commitments, and events.
• Coordinate schedules across multiple businesses, individuals, and competing priorities.
• Manage correspondence, communications, follow-ups, and administrative matters on behalf of the Owner.
• Prepare, organize, and maintain documents, schedules, itineraries, presentations, and other materials as needed.
• Track deadlines, commitments, outstanding items, and follow-up activities to ensure timely completion.
• Assist the Owner with prioritizing responsibilities and managing time effectively.
• Monitor upcoming obligations and proactively identify items requiring preparation, coordination, or follow-up.
• Coordinate with employees, executives, clients, vendors, business partners, and other professional contacts on behalf of the Owner.
• Maintain accurate and organized records of professional and personal commitments.

Personal & Lifestyle Support

• Manage personal appointments, reservations, commitments, and private scheduling.
• Coordinate personal errands, purchases, returns, deliveries, and other time-sensitive tasks.
• Research and arrange personal services, appointments, reservations, experiences, and activities as requested.
• Coordinate household and lifestyle-related responsibilities as needed.
• Assist with wardrobe organization and coordination, including shopping, alterations, dry cleaning, packing, and event-specific attire.
• Coordinate personal events, dinners, celebrations, social engagements, and other activities.
• Communicate with personal service providers, vendors, venues, and other contacts on the Owner’s behalf.
• Maintain an exceptionally high level of discretion and confidentiality regarding all personal matters.

Travel & Event Coordination

• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, reservations, and itineraries.
• Prepare detailed travel itineraries and ensure all necessary arrangements are confirmed in advance.
• Coordinate travel-related logistics, including transportation, packing, wardrobe, reservations, and scheduling.
• Research destinations, restaurants, venues, activities, and other experiences as requested.
• Coordinate business and personal events from initial planning through…