Executive Meeting Manager

POSITION OBJECTIVE

The Executive Meeting Manager is a highly motivated and results-driven professional responsible for developing and maintaining strong relationships with new and existing accounts to achieve and exceed revenue goals. Through proactive outreach, sales calls, site visits, and strategic communication, this role will drive small group meeting sales growth within assigned territories and market segments. The ideal candidate will possess a proven ability to identify opportunities, foster client partnerships, and contribute to the long-term success of the organization.

• Determine, develop, and execute action plans against existing and new target accounts to achieve and exceed sales revenue expectations.
• Develop, maintain ongoing relationships with competitive set and customers and actively participate in community organizations and professional associations to maintain visibility and market share.
• Continually target and prospect new business using marketing and sales resources.
• Have a working knowledge of the hotel's surroundings including the history, culture, and points of interest.
• Qualify incoming leads and send proposals, contracts and addendums if needed to negotiate group business using marketing and sales resources.
• Negotiates guest room rates, meeting room rental, function space, and hotel services within approved booking guidelines.
• Follow up on outstanding proposals and contracts to effectively close business.
• Process definite contracts and route information effectively and appropriately to the hotel turnover catcher who in turn will forward on to the operations team.
• Analyze competition, market trends and customer needs to continually assess the productivity against established goals and budgets.
• Analyze historical, current, and future hotel performance to capture the maximum amount of revenue and meet/exceed his/her individual sales goals and sales budget.
• Maximize revenue by selling all facets of the hotel to include golf, restaurant, spa, and F&B outlets.
• Manage account details so all pertinent aspects of solicitation and closing are complete and documented in required sales and catering system.
• Conduct tours of property to meeting planners and other potential customers while informing of all hotel services available; entertain customers on property during site inspections, pre-planning trips, and program operation when appropriate.
• Complete required site forms to alert the hotel of the tours.
• Competently utilizes the required systems/equipment and platforms to effectively evaluate availability, profitability and track the progress of groups from proposal through execution.
• Maintain accurate, organized, and up-to-date files including computer filing and sales platform records (attachments, traces, activities, etc.).
• Complete business evaluation process to maximize revenues for rooms with the Director of Sales/Revenue.
• Actively participate in all sales/operational meetings.
• Quarterly travel may be required to attend customer events, conduct outside sales calls, and participate in trade shows.
• Perform other duties as assigned to meet business needs.

• High School diploma or General Education Degree (GED) required.
• Bachelor’s Degree preferred.
• Hotel, hospitality experience required.

• Must be able to speak, read, write, and understand the primary language used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Ability to identify and develop accounts.
• Extensive knowledge of meeting room capacities, banquet set‑up, audio‑visual, and any other pertinent details as they relate to sales.
• Knowledge of hotel and competitive market.
• Must possess basic computational ability.
• Must possess computer skills, including, but not limited to, accounting programs, Microsoft Word, Excel.
• Knowledge of Delphi preferred.
• Excellent interpersonal and sales‑related skills.
• Exceptional organizational and supervisory skills.
• Exceptional food and beverage knowledge and pricing.
• May be required to apply common sense understanding to carry out instructions furnished in written, oral,…