DAP Health – Accounts Payable & Inventory Control Specialist – Palm Springs, CA

Overview

Salary Range: $22.67 – $25.50 Hourly

Position Type:
Full Time

Category:
Retail

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable.

Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you’re looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.

Job Summary
The Accounts Payable and Inventory Control Specialist is responsible for the accurate processing of all account payable invoices for Revivals Stores. In addition, this position is responsible for assisting with managing the supply chain, data entry, inventory management, billpay, and credit card reconciliation for both admin and logistics.

Supervisory Responsibilities: None

Essential Duties/Responsibilities
Accounts Payable

• Process check requests and expense reports on a regular basis
• Accurately review, code, and process vendor invoices
• Perform monthly reconciliations
• Maintain many vendor accounts while staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Address and respond to vendor inquiries
• Process and manage the Return to Vendor process and credit memos

Receiving and Invoicing

• Verify receiving sales orders and invoice quantities, costs, and retail pricing
• Ready invoices for payment and enter all invoices into SAGE for payment within 24hours of receipt
• Perform data entry as needed
• Contact Vendors to resolve any invoice or receiving issues
• Manage all credits from vendors

Supply Management

• Maintain store supply needs within budget
• Maintain general supply area in an orderly and acceptable manner
• Verify inventory levels and order product to maintain adequate supply on hand
• Fill and ship weekly supply orders to stores
• Review incoming order forms for proper coding, quantities requested, and authorized approvals; inspect and verify supplies received against invoice and packing slip; initiate requests for vendor corrections
• Contact approved vendors to reorder routine supplies; process paperwork related to supply requests, including small purchase orders, purchase requisitions, and check requests
• Maintain Material Safety Data Sheets (MSDS) associated with purchases of chemicals
• Manage the supply invoicing via the accounting system and ensure stores are properly charged

Return to Vendor Process

• Work with Director of Retail Operations and Store Managers to determine the disposition of damaged merchandise
• Notify vendor of merchandise that is damaged
• Ensure proper credit for damaged merchandise
• Notify Director of Retail Operations if credit is not approved and ensure proper handling of damaged product, to include mark out of stock if needed
• Follow up on any merchandise that is missing parts to determine replacement or credit

Inventory

• Enter new merchandise into the Clover system as needed
• Ensure that inventory scanning guns are functional and set up for inventory
• Set up Clover for inventory process
• Manage inventory reports the night of inventory
• With direction from the Director of Retail Operations and in coordination with IT, make necessary adjustments and ensure inventory final numbers are posted

Credit Card

• Work with Clover to manage credit card issues and disputes to resolution
• Manage Chief’s credit card for…