Elections Support Worker

Definition and Distinguishing Characteristics

This is an Extra-Help non-benefited position limited to 999 hours per fiscal year.

DEFINITION

Under supervision, performs a variety of general support functions in connection with the election process; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

An incumbent in this class performs technical detailed and accurate support activities associated with the preparation for and conduction of elections and a variety of functions related to the election process. Incumbents must be able to perform their duties in an impartial manner and must maintain the confidentiality of sensitive records and information.

REPORTS TO

Supervisory staff

CLASSIFICATIONS SUPERVISED

None

Examples of Duties

• Operate a variety of office machines, including voter machines and computers.
• Prepare a variety of correspondence, forms, reports, and other written communication.
• Verify, and enter information into the Election Management System.
• Assists in maintaining master file of registered voters, street index and/or other elections files.
• Process and send cancellation notices, voter notification cards and third party change of address notifications.
• Conduct file maintenance procedures in conformance with the California Elections Code.
• Assists with vote-by-mail ballots including the preparation of incoming applications, the data entry of incoming applications and voted ballots, the issuance of vote-by-mail ballots; the processing of voted vote-by-mail ballots and the reconciliation of vote-by-mail ballots issued, received and tabulated.
• Verify signatures on voted vote-by-mail ballots, various initiative petitions and candidate’s petitions in-lieu/nomination documents.
• Respond to questions and inquiries by telephone or at the counter from voters, candidates, representatives of candidates, office holders, and the general public about general information regarding voter applications, election activities, including voting regulations, location of polling places, vote-by-mail voter applications, ballots.
• Takes and transmits messages.
• Assist with assembling and packing precinct supplies.
• Recruit election officers.
• Confirm use and access of polling locations.
• Coordinate the pickup and return of polling place keys.
• Prepare election officers’ stipend.
• Assist in the delivery and pickup of voting equipment to polling locations within Amador County.
• Assist in the inventory, preparation and testing of voting equipment; tallying of votes; canvass process; vote history update; 1% manual tally; preservation and destruction of election materials.
• May assist in the preparation and proofing of sample ballots and official ballots.

Essential Qualifications

Knowledge of:

• Knowledge of the California Elections and Government Codes, as well as other applicable laws and ordinances, as they pertain to the conduct of elections and registration of voters.
• Modern office methods and procedures; written and oral communication, including language mechanics, syntax and English composition.
• The use of computers and specific systems as used within the department.

Ability to:

• Understand, interpret, and apply policies, rules, regulations, ordinances and state and federal legislation.
• Establish and maintain under extensive pressure, effective working relationships with staff, elected officials and with the public.
• Understand and follow written and oral instruction.
• Compare and check names and numbers accurately and quickly.
• Make arithmetic calculations.
• Use a variety of office and voting equipment.
• Safely lift and move heavy and bulky objects; and maintain accurate records.

TYPICAL PHYSICAL REQUIREMENTS

Frequent operation of a computer, repetitive motion, sitting/standing/walking for long periods; occasional pushing, pulling, bending, squatting, climbing, and driving; frequently lifting 5 to 50 pounds; load and unload election equipment into and out of delivery van.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with staff and the public; at times, required to work overtime and irregular hours including weekends and evenings as assigned.

Training and Experience

Note: Any combination of training…