Administrative Position: Deputy Board Clerk I​/II​/III

Deputy Board Clerk I

Definition: Under general supervision of the Clerk of the Board, to perform administrative and office support work in connection with the operations of the Board of Supervisors Office; to perform Board support duties; and to do related work as required.

Distinguishing Characteristics: This is the entry and first working level in the Deputy Board Clerk class series. Incumbents perform a variety of administrative and office support functions for the Administrative Agency, Clerk of the Board, and the Board of Supervisors. This class is distinguished from Deputy Board Clerk II in that the Deputy Board Clerk II performs a wider variety of more complex assignments.

Reports To: County Administrative Officer and Clerk of the Board.

Classifications Supervised: None.

Definition: Under general supervision of the Clerk of the Board, to perform a wide variety of responsible administrative and office support work in connection with the operations of the Board of Supervisors Office; to independently perform a wide variety of complex and difficult Board support duties; and to do related work as required.

Distinguishing Characteristics: This is the advanced working level in the Deputy Board Clerk class series. Incumbents provide a wide variety of administrative and secretarial support for the Administrative Agency, Clerk of the Board, and the Board of Supervisors. This class is distinguished from Deputy Board Clerk I by the performance of more complex assignments with less direction and supervision.

Reports To: County Administrative Officer and Clerk of the Board.

Classifications Supervised: None.

Definition: Under general direction, to provide lead direction, work coordination, and training for a group of Deputy Board Clerks; to receive, review, and process documents for the Board of Supervisors; to prepare required documents and maintain official records of the Board of Supervisors actions and proceedings; to attend Board meetings, taking minutes and providing support for proceedings; to provide a variety of general assistance for the Board of Supervisors;

and to do related work as required.

Distinguishing Characteristics: This is a lead supervision level in the Board Clerk series. Incumbents perform a variety of assignments, requiring substantial experience and working background in administrative work. They are also expected to regularly provide lead direction, work coordination, and training for a group of Board Clerks.

Reports To: County Administrative Officer and Clerk of the Board.

Classifications Supervised: Provides lead direction to Deputy Board Clerk I and II.

• Performs office, board, and administrative support work as directed by the County Administrative Officer, or designee, Clerk of the Board, and the Board of Supervisors.
• Receives and transcribes dictation of letters, reports, memorandums, and other correspondence from notes, written, and oral instructions.
• Independently prepares correspondence and memorandums.
• Takes notes and prepares minutes for the Board of Supervisors.
• Prepares minute orders and resolutions of Board actions.
• Publishes required notices before deadlines.
• Assists with the preparation of Board agenda and consent agenda.
• Reviews materials for errors in grammar and English usage.
• Serves as a receptionist for the Administrative Agency and/or Board of Supervisors, receiving callers, providing information, answering complaints, and/or scheduling appointments.
• May compile statistical information.
• Assists with the preparation of contracts, ordinances, and other legal documents.
• Opens and routes mail.
• Indexes materials for reference.
• Receives and checks bills and prepares claims for payment.
• Maintains files of official board, commission, and committee actions, filing information as required.

• Performs secretarial work as directed by the County Administrative Officer, or designee, Clerk of the Board, and/or Board of Supervisors.
• Receives and transcribes dictation of letters, reports, memorandums, and other correspondence from notes, written, and oral instructions.
• Independently prepares correspondence and memorandums.
• Takes notes and prepares minutes for the Board of Supervisors.
• Determines information to be included in permanent records of Board proceedings.
• Prepares minute orders and resolutions of Board actions.
• Publishes required notices before deadlines.
• Prepares Board agenda and consent agenda.
• Reviews materials for errors in grammar and English usage.
• Serves as a receptionist for the Administrative Agency, and/or Board of Supervisors, receiving callers, providing information, answering complaints, and/or scheduling appointments.
• May compile statistical information.
• Prepares contracts, ordinances, and other legal documents.
• Opens and routes mail.
• Indexes materials for reference; receives and checks bills and prepares claims for payment.
• Maintains files of official board, commission, and committee actions, filing…