Senior Administrative Assistant- Planning

Senior Administrative Assistant

The full salary range for this position is as follows:
Senior Administrative Assistant - $34.12-$43.53. Expected hiring range is as follows: $34.12-$37.61.

Performs a wide variety of responsible confidential para-professional and technical level administrative, secretarial, and/or program related duties in assistance to a City department; coordinates, monitors, and reports on various department activities; and reviews routine administrative budget requests related to the area of assignment.

Positions at this level perform the most difficult duties; possess a specialized technical or functional expertise. Incumbents are assigned significant responsibilities above the advanced journey level, possess specialized knowledge, abilities, skills and experience, and exercise independent judgment and initiative in the performance of their duties.

Assist professional staff in performing and conducting studies, special projects and administrative functions; perform data collection and analysis; and prepare draft reports and technical documents.

Review work documents, reports and special projects; identify and interpret technical and numerical information; and explain systems and procedures to staff and others.

Perform a variety of highly responsible and confidential clerical, secretarial and administrative duties for an assigned department. Maintain appointment schedules and calendars; arrange meetings and conferences; coordinate and make travel arrangements.

Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs.

Interpret and explain City and department policies, rules and regulations in response to inquiries; and refer inquiries, as appropriate.

Ensure areas of responsibility are in compliance with related laws, codes, ordinances, and legislation; and advise the staff of any irregularities in compliance.

Review and verify documents related to department activities, including budgets, grants, claims, legislation, class specifications, general reports, and other related information.

Perform accounting functions related to purchasing of supplies, equipment, and services; and process and evaluate bids for single items according to City purchasing policies, procedures, and limits.

Knowledge of English usage, spelling, grammar and punctuation including proofreading and principles of business letter writing.

Standard office technology and software, including the use of word processing, database, spreadsheet, and internet information applications.

The organization, procedures, and operating details of the assigned City department.

Filing and recordkeeping systems.

Principles and practices of administration, including recordkeeping, and budget monitoring and control.

Principles and practices of the technical area to which assigned including but not limited to, claims, legislation, budget, grants, personnel, contracts, and social services.

Principles and practices of intermediate analytical research and project coordination.

Pertinent local, state, and federal laws, codes, ordinances, and City functions, policies, rules, and regulations.

Basic principles of supervision and training.

Techniques and practices of effective interpersonal communication.

Ability to understand the organization and operations of the City and of outside agencies in order to assume assigned responsibilities.

Communicate clearly and concisely, both orally and in writing.

Understand and follow a variety of instructions in both oral and written form and with minimal supervision.

Organize duties and determine priorities to meet assigned deadlines.

Apply operating rules and procedures of the assigned department.

Work cooperatively with other departments, outside agencies, and the public.

Interpret and apply departmental/project policies, procedures, and rules.

Establish and maintain financial records and make simple mathematical computations.

Compile and maintain complex and extensive records and files.

Type accurately at net 40 words per minute.

Operate a variety of office machines and equipment.

Establish and maintain effective working relationships with those contacted in the course of work.

Create and maintain basic spreadsheets and records.

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

Four years of increasingly responsible secretarial and administrative support or technical experience, preferably in the subject area to which assigned; one year of lead supervisory experience is highly desirable.

Education:

An Associate's degree from an accredited college, with course work in public administration, business administration, accounting, statistics, or a related degree.

Possession of or ability to obtain and maintain a valid California driver's license, or the ability to use alternative…