Program Specialist

POSITION

Program Specialist (full-time) M-F 9/9:15am - 6/6:15pm (may vary based on needs)

$20-$25 (based on qualifications/experience)

Program Director & Regional Director

Assist the Program Directors with planning, preparation and implementation of Club programs, grants and other associated duties. Supports the hiring process by conducting orientation, training and exemplifying the performance standards of a Club Employee, while learning the daily functions and requirements of a Program Director. Works in partnership with the Program Director to ensure that program goals and implementation expectations are met equally among all club locations.

This position also includes the responsibilities of a Site Coordinator during the afternoon hours.

• Provide support in all areas to the Program Director’s in an effort to maintain the quality of Club programs at all assigned locations.
• Become familiar with all Boys and Girls Club processes surrounding program preparation and implementation.
• Administer the employee orientation and assist with the training of incoming staff at various sites in the Antelope Valley.
• Perform Site Coordinator / Program Support responsibilities at an assigned location, or to fill-in when necessary.
• Maintain positive representation at all times acting as a role model for Club staff and members. Maintain professionalism and current knowledge of all Club policies and procedures as outlined in BGCofAV Parent Handbook, Employee Handbook, Operations Manual, Club website and all additional Club documents.
• Work closely with the Administrative and Program staff to ensure success of the Quality Standards that are in line with the After‑School Education and Safety Program (ASES), Expanded Learning Opportunities Program (ELOP) as well as other associated Club grants.
• Become familiar with all Club site locations and any differences that may apply to separate sites in order to properly provide information to members, parents, staff and the community.
• Assist with filtering follow‑up phone calls and emails regarding Club questions or concerns as needed.
• Attend planning/training sessions and meetings with the Program Staff and Administrative Team for the purpose of evaluating progress toward goal completion as well as to establish goals and plans for future programming.
• Support and observe the work of program staff in achieving program goals. Provide adequate praise, guidance and redirection as suggested by the Program Director / Regional Director. Report all staff related incidents/concerns immediately.
• Be aware of/assist with site record keeping. (Members case management files, accurate weekly paperwork, signature forms, memos, etc.)
• Become familiar with the Club’s online platforms;
  Website, Database, Email Platform, Registration Portal, Parent Portal, etc., to communicate information effectively and maintain professional standards of use.
• Communicate daily with the Program Director, site and school staff with intentions of expanding your knowledge of Club programs, policies and goals as well as current status of Club Sites.
• Submit nightly/weekly notes (when requested), of goals met or any associated progress made.
• Perform all other duties as assigned by the Program Director or Executive Director.

• Develop commitment from staff, parents, members and district staff to ensure active participation in Programs and Activities.
• Empower staff to be leaders through positive role modeling, consistent training and communication.
• Facilitate and supervise grant required activities and National Program activities in the following areas:
  Character & Leadership, Education & Career Development, Health & Life Skills, The Arts, and Sports, Fitness, & Recreation.
• Provide recognition to staff through positive validations, healthy incentives, and affirmation on a regular basis.
• Team building mentality is exemplified in all work done.
• Positively influence and uplift staff, club members and other affiliates.
• Ensure productive and effective performance by all program staff and volunteers.

• Monthly…