Personnel Administrative Clerk II

Overview

THIS POSITION WILL BE POSTED FOR 15 BUSINESS DAYS. THE PORTAL WILL OPEN TO ACCEPT APPLICATIONS FROM FEBRUARY 13, 2026 AT 8:00 A.M. TO FEBRUARY 24, AT 4:00 P.M.

Under the direction of the Assistant Superintendent of Human Resources or designee, performs a variety of technical personnel activities involved in the selection, processing, onboarding, and compensation of classified personnel; create and maintain employee records in an automated environment; read, analyze, and prepare data to ensure compliance with mandated requirements.

The Person nel Administrative Clerk II is the experienced-level class in the human resources career series that requires the ability to perform a variety of technical human resource activities related to classified employment. In addition to the duties specified in the class description, incumbents review, interpret and apply labor agreements, and other policies and procedures governing human resources management of the District.

Positions at this level may function independently in the absence of supervision.

The Person nel Administrative Clerk is the entry-level class in the series. Incumbents are assigned a variety of routine and repetitive general clerical duties and responsibilities involved in obtaining classified and certificated substitute personnel, perform data entry in computer equipment, and assume relief responsibilities in the human resources department when needed.

Duties may include, but are not limited to, the following:

• Performs a variety of technical activities involved in the screening, selection, and processing of classified personnel; distributes, collects, prepares, processes, sorts, files, and evaluates a variety of employment forms and documents.
• Provides information and assistance to District personnel, outside agencies and the public to exchange information concerning various personnel matters, time lines, requirements, practices, regulations, and policies and procedures; initiates and receives telephone calls.
• Composes routine correspondence, such as email, letters, forms, notices, notifications, and memos; duplicates and distributes materials; reviews various forms and documents for accuracy and completeness; obtains additional information and makes corrections as needed.
• Performs Livescan fingerprint duties when necessary for potential district employees, volunteers or those referred from other agencies; collects appropriate fees.
• Calculates and monitors probationary and longevity dates; communicate and distribute evaluation periods; verify and monitor annual salary advancements.
• Enters data in human resources computer using related software programs; reviews and edits data extracted from the human resources database for reporting purposes.
• Creates and manages spreadsheets, prepares and maintains a variety of records, reports and files related to human resource transactions.
• Performs activities related to out-of-class work assignments, extra duty, extended school year, intersession, and other additional assignments in accordance with labor agreements and District policies and procedures.
• Creates and maintains electronic records, including but not limited to, conditions of employment, tuberculosis compliance, licenses and certifications, Letters of Reasonable Assurance, and other records to comply with lawful and/or District regulations.
• Assists with resolving payroll discrepancies to ensure the accuracy of records and timely compensation.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of classified Human Resources operations.

EDUCATION: High school diploma or equivalent.

EXPERIENCE: Two years of increasingly responsible clerical work, including one-year of desired personnel and/or human resources experience.

LICENSE AND CERTIFICATION

• Ability to obtain Department of Justice Fingerprinting Certification upon hire.
• Possession of a valid California driver’s license.
• Ability to be covered under the District property and liability insurance.

Typing Requirement 50 net words per minute
A typing test will be administered to…