Manager I​/II- City Clerk

Description

The full salary range for this position is as follows:
Manager I - $58.35 to $74.48 / Manager II - $64.28 to $82.11. Expected hiring range is as follows:
Manager I - $58.35 to $64.28 / Manager II - $64.28 to $70.93.

Under general direction, plans, organizes, controls, and directs the work of staff performing difficult and complex professional, technical, and administrative support related to all programs and activities of the City. Coordinates long-term and short-term project planning; coordinates assigned activities with other City departments, divisions, outside agencies, and the public. Provides expert professional assistance to City management staff in all areas of expertise.

Manager I is the first level in the Manager series. Incumbents in this classification exercise initiative and judgment as they supervise staff performing duties relating to the department or division assigned. This class is distinguished from the fully experienced Manager II by the more routine nature of work activities and the limited degree of independent judgment and action exercised.

Manager II is the second level in the Manager series. Under general direction within a framework of established policies and procedures, the incumbent performs a full range of routine to highly complex professional and supervisory work independently, requiring advanced knowledge of the department or division and substantial professional experience. Assignments are given in general terms and subject to periodic review, usually upon completion.

There is considerable latitude for discretion and independent judgment in selecting work methods to achieve established goals.

• Manage and organize the planning and implementation of complex projects and activities; establish objectives, priorities, and schedules; manage project budgets.
• Assist in developing and implementing department or division goals and objectives, policies, and priorities.
• Plan, organize, and direct the activities and staff of the division; exercise direct and indirect supervision over assigned professional and technical planning staff; select, supervise, train, and evaluate professional, technical, and clerical staff.
• Develop and standardize procedures and methods to improve the efficiency and effectiveness of services, projects, and activities; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and recommend to their Director or Deputy Director.
• Supervise department or division staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required.
• Assist new or existing staff in learning departmental practices and protocols, methods, and procedures.
• Develop and implement the department or division’s goals, objectives, policies, and priorities.
• Assist in preparing budgets; make budget recommendations relative to the assigned program areas of responsibility; coordinate and compile budget recommendations prepared by other staff into a comprehensive budget document; research past expenditures and forecast next year's increases and budgets to be carried forward.
• Serve as City liaison and maintain strategic professional business alliances with the public, local businesses, and contractors, maintaining regular communications about new programs and changes to existing programs.
• Perform related work duties as required.

• Manage the citywide record management program, including maintaining, storing, retaining, and retrieving records and documents; researching and retrieving official records for staff and the public; ensure the accuracy and completeness of documentation in the imaging system.
• Train City staff on records management procedures to ensure compliance with the retention schedule.
• Assist in preparing and managing the department's budget, monitor expenditures, and oversee department contracts.
• Supervise, train, and evaluate clerical and administrative staff. Assign tasks, establish priorities, and…