Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

SOC code: 43-3031

FLSA Classification:
Non-exempt

Department/

Location:

Palmer, AK (In-Office Position)

Reports to:

Controller

Status:
Full Time, Temporary

EEO-1:
Administrative Support Worker

Regular work hours are Monday through Friday, 8:00 AM to 5:00 PM. Overtime may be required depending on workload.

Responsible for reconciling, obtaining approval and paying vendor invoices and providing basic accounting clerical support including filing, answering phones, distributing mail and other support functions.

• Pay vendor invoices with checks, credit cards, or bank transfers.
• Maintain vendor relationships, including correspondence and response to payment status inquiries.
• Compare purchase orders with invoices to confirm that discounts and other incentives have been applied correctly.
• Reconcile vendor statements.
• Analyze accounts payable processes to find ways to increase efficiency.
• Investigate invoicing discrepancies.
• Ensure signed copies of IRS form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file.
• Manage payment schedules according to vendor agreements.
• Produce and file year-end 1099 forms.
• Assist other staff as needed.

• Assemble documentation in support of financial audits
• Answer phone and relay messages
• Perform other duties, as assigned

None

To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• High school diploma.
• Two years accounts payable experience.
• Must possess a valid state driver license.

• Three years construction experience in accounts payable/accounting with Sage 100 Contractor proficiency.
• Two years of college course work in business, accounting or a related field.

• Knowledge of basic accounting principles and practices.
• Knowledge of construction contract principles and practices.
• Knowledge of office protocol and the ability to effectively work as a member of a team.
• Knowledge of and ability to use computer hardware, electronic database management and related software.
• Knowledge of and ability to use office equipment, i.e., phones, copier, fax.
• Ability to maintain a high volume of entry which requires typing and the use of a 10 key
• Ability to work with written and computerized data.
• Ability to accurately perform mathematical computations.
• Ability to communicate information in writing so others will understand.
• Ability to effectively understand and communicate verbally with others.
• Ability to accurately perform mathematical computations and operate 10 key by touch.
• Ability to work well with others and able to prioritize workloads and flexible enough to change gears when needed.

The physical demands listed below are representative of those required to successfully perform the essential functions of this position. Frequency is defined as follows:

• NP = Not Present
• Rare = 1–10% of the workday
• Occasional = 11–33% of the workday
• Frequent = 34–66% of the workday
• Constant = 67–100% of the workday

• Sitting – Frequent
• Standing – Occasional
• Walking – Frequent
• Reaching (Overhead, Straight Ahead, Downward) – Frequent
• Bending/Stooping – Occasional
• Crouching – Rare
• Kneeling – Rare
• Crawling –…