Administrative Assistant ; PCN

Overview

The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 2 position for the Palmer Correctional Center located in Palmer, Alaska.

Under the general supervision of the Administrative Officer 2, develops and implements the annual spending plan for Palmer Correctional Center (PCC). Receives and verifies receipt of products and services, applies financial coding to invoices and submits to Juneau for payment. Responsible for the day-to-day management of the offender trust accounts. Maintains institutional personnel records, tracks, reviews and processes staff evaluations and key members of the hiring team.

Leads all payroll functions to include reviewing and entering employee biweekly payroll for 106 employees.

The mission of the State of Alaska Department of Corrections is to promote public safety. Our Division provides secure confinement, access to reformative programs, and offender management planning that promotes successful community reentry.

In joining the Palmer Correctional Center, you have the opportunity for continued learning and growth. Convenient parking with winter plug‑ins and a scenic drive to work while avoiding the congested commute to Anchorage.

Palmer Correctional Center is a medium and minimum custody facility located in Sutton which houses up to 500 inmates and 107 employees. Living and working in the charming Matanuska‑Susitna Valley offers a smaller hometown feel, access to every amenity, and an often shorter and less stressful work commute.

We are interested in candidates who possess some or all of the following position specific competencies:

• Flexibility:
  Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Leadership:
  Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
• Decision Making:
  Makes sound, well‑informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Oral and Written Communication:
  Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Minimum qualifications include:

• Six months of entry‑level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement; or
• One year of advanced‑level clerical experience; or
• One year of post‑secondary education from an accredited college (32 semester hours or 48 quarter hours equals one year); or
• One year of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience (three semester or four quarter hours of post‑secondary education equal one month of experience; 150 hours of vocational education equal one month of experience).

Special

Note:

Examples of entry‑level technical experience include preparing reports, verifying accounting data, preparing encumbrances, and processing purchase orders. Examples of advanced clerical experience include reviewing applications, composing letters, and completing forms.

• A list of three professional references
• If using education to meet qualifications, a copy of your degree or transcripts
• Three most recent performance evaluations; if all three cannot be provided, a written explanation as to the reason.

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of, any conduct that would violate PREA standards…