Administrative Assistant

The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 2 position for the Palmer Correctional Center located in Palmer, Alaska

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Under the general supervision of the Administrative Officer 2, develops and implements the annual spending plan for Palmer Correctional Center (PCC). Receives and verifies receipt of products and services, applies financial coding to invoices and submits to Juneau for payment. Responsible for the day-to-day management of the offender trust accounts. Maintains institutional personnel records, tracks, reviews and processes staff evaluations and key members of the hiring team.

Leads all payroll functions to include reviewing and entering employee biweekly payroll for 106 employees.

The mission of the State of Alaska Department of Corrections is to promote public safety. Our Division provides secure confinement, access to reformative programs, and offender management planning that promotes successful community reentry.

In joining the Palmer Correctional Center, not only will you be an important part of a team but also have the opportunity for continued learning and growth. Convenient parking with winter plug‑ins and a scenic drive to work while avoiding the congested commute to Anchorage!

Palmer Correctional Center is a medium and minimum custody facility located in Sutton which houses up to 500 inmates and 107 employees. Choosing to live and work in the charming Matanuska‑Susitna Valley comes with a multitude of benefits such as a smaller hometown feel, access to every amenity, and an often shorter and less stressful work commute; just to name a few.

We are interested in candidates who possess some or all of the following position specific competencies:

• Flexibility:
  Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Leadership:
  Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
• Decision Making:
  Makes sound, well‑informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organisational goals; causes change.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Oral and Written Communication:
  Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

• Six months of entry‑level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
• One year of advanced‑level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
• One year of post‑secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
• One year of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience. (Three semester or four quarter hours of post‑secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

• Assisting in the preparation of reports reflecting examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of…