Procurement Agent I​/II

Procurement Agent I/II – (Full Time)

Location: Palmer

Position Status: RFT

Employee Eligibility: MEA Employees & General Public

Department: Procurement & Warehouse

Grade/Hourly Pay: Grade 7 $ 34.49/hr;
Grade 8 $ 38.19/hr

Hours of Work: 8AM-5PM

Work Location: Palmer, AK

This position is responsible for procurement of essential and non‑essential services, equipment, materials, and negotiating contracts for Association operations. The position establishes and maintains contracts and procurement records; ensures compliance with contractual terms, conditions, and Association procurement policies and practices. Some outlined functions are specific to supporting Power Supply objectives located at the power generation facility.

• Responsible for drafting and managing the formal and informal solicitation process when seeking competitive bids for services.
• Conduct preparation of bid documents, the evaluation review and award process, quotation analysis, and recommendations for contract award in accordance with Association policies, processes, and established delegations of authority.
• Assist in developing contracts to include preparation, negotiation and execution of contracts.
• Assist stakeholders and project managers with development of scope of work and final deliverables.
• Conduct contract reviews to ensure required language is present in contracts according to required scope of work.
• Partner with the Grant & Contract Manager to update master contract templates, terms and conditions, and contracting processes.
• Assist management and accounting in processing expenditures by resolving invoice discrepancies with vendors and coordination of alternative payment arrangements.
• Supply activity data to department leadership for monthly board report disclosures.
• Prepare and distribute reports and statistical data to support planning and maintenance efforts.
• Ensure specialty contracts and global shipments have adequate insurance coverage in coordination and guidance with the association’s insurance broker.
• Responsible for international and domestic shipping coordination, including research, communications, and document preparation (including customs) for both outbound and inbound equipment and parts.
• May be designated to serve as Association’s back‑up grants facilitator, working in coordination with the Grant and Contract Manager.
• May assist Association’s management in coordinating, gathering, analyzing, summarizing, and preparing recommendations on sourcing strategies, practices and procedures.
• Assist with procurement, contracts, and other assignments as needed.
• Represent the Association in a professional manner through discretionary involvement in community affairs and organizations.
• Responsible for preparation and issuance of purchase orders to vendors at the power generation facility. Places orders and procures services and material upon approved requests at the power generation facility.
• Monitor and resolve delinquent deliveries, order discrepancies, damage claims, and outbound shipment coordination at the power generation facility.
• Promotes a safety culture in which safety is a value. This culture is based on joint and individual engagement, ownership, and accountability regarding job safety and responsibility to perform work safely and adhere to safe work practices.
• Performs the essential functions of the position in a safe and efficient manner.

The above items are not intended to be all inclusive of the essential functions or requirements of this type of work as they are subject to change based on operating necessity. The employee will also perform other related business duties as assigned.

Procurement Agent I

• High School diploma or equivalent.
• Five (5) years of demonstrated progressive experience and relevant proficiency.
• A valid driver’s license and a driving record acceptable by the Association’s Driving Policy and insurable by the Association’s insurance carrier at standard group rates.
• Preference may be given to those with a postsecondary education such as a bachelor’s degree.
• Preference may be given to those with purchasing, contracting, or utility related experience.

Procure…