Accounts Receivable Manager

Wilson Sonsini is looking for a detail‑oriented and organized Accounts Receivable Manager to support the financial operations of a fast‑paced law firm. The role is available as a hybrid work arrangement and is based in Palo Alto.

• Oversee daily processing and posting of client payments, including checks, ACH, wire transfers, and credit card transactions.
• Coordinate with account managers to resolve client reconciliations around outstanding balances and application of payments to invoices.
• Maintain accurate client account records and documentation within accounting systems.
• Develop a comprehensive process and procedures manual for the accounts receivable team and ensure compliance with the manual.
• Properly record, track, and reconcile client advances, retainers, and trust balances in accordance with firm policies and applicable legal accounting requirements.
• Apply client advances and retainer funds to fees earned and costs incurred following attorney approval and established billing procedures.
• Monitor trust‑to‑operating transfers to ensure accuracy, timeliness, and compliance with applicable regulations.
• Oversee the client refund process, ensuring client funds are returned to the client in a timely manner.
• Assist with month‑end closing activities, reconciliations, and accounts receivable reporting.
• Support compliance with firm billing policies, trust accounting procedures, and legal accounting standards.
• Identify opportunities to improve existing processes.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of accounts receivable, collections, legal billing, or trust accounting experience preferred.
• 3+ years of management experience preferred.
• Experience working in a law firm or professional services environment strongly preferred.
• Knowledge of client trust accounting, retainers, and legal billing procedures preferred.
• Strong organizational, analytical, and problem‑solving skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent computer proficiency (MS Office – Word, Excel and Outlook).
• Familiarity with legal billing platforms such as Elite, Aderant, Clio, or similar systems preferred.
• Ability to work independently and collaboratively in a team environment.
• Must be able to work in a fast‑paced environment, meet deadlines, maintain a positive attitude, and provide exemplary customer service.

Anticipated pay range: $131,750 – $178,250 per year. Compensation may include a discretionary year‑end merit bonus based on performance.

Wilson Sonsini is an Equal Opportunity Employer (EOE).