Accounts Payable Specialist Job in Palo Alto, CA

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing invoice processing and vendor payments for a construction company, with a focus on accuracy, job cost coding, subcontractor documentation, and timely payment processing. In this environment, the role often works closely with project managers, purchasing, and accounting teams to ensure invoices are matched correctly, entered into Yardi, and recorded to the appropriate jobs or projects.

Based on general knowledge.

• Review, code, and process vendor and subcontractor invoices accurately and on time in Yardi. Based on general knowledge.
• Match invoices to purchase orders, receipts, contracts, and supporting documentation. Based on general knowledge.
• Assign costs to the correct job, phase, cost code, or project. Based on general knowledge.
• Prepare and process check runs, ACH payments, wire transfers, and lien waiver documentation as needed. Based on general knowledge.
• Maintain vendor and subcontractor records, including tax forms, insurance certificates, and compliance documentation. Based on general knowledge.
• Reconcile vendor statements and resolve billing discrepancies with vendors and internal teams. Based on general knowledge.
• Support month-end close, AP aging, and project cost reporting. Based on general knowledge.
• Use Yardi to maintain accounts payable records, generate reports, and support construction accounting workflows. Based on general knowledge.
• Help ensure compliance with internal controls and construction accounting procedures. Based on general knowledge.