Legal Receptionist

The Palo Alto office looking for a Receptionist to join their ever developing office. The Receptionist operates the firm's cordless switchboard to relay incoming, outgoing, and interoffice calls, manages the reception desk and conference center.

This role serves as the first point of contact for the firm, professionally managing approximately 10-20 incoming calls per day and directing inquiries appropriately. The position oversees conference center operations, including coordinating meeting room logistics and processing all conference center requests through the EMS reservation system. This individual works closely with the Catering team to coordinate food and beverage arrangements and provides onsite backup support once meetings begin, as needed.

The role also partners with IT to confirm and facilitate all technology and audiovisual requirements for meetings. Additional responsibilities include maintaining and updating meeting invitations and room reservations to reflect scheduling changes, greeting and checking in clients and guests to ensure a seamless arrival experience, and proactively reserving or adjusting meeting spaces to optimize conference room utilization.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.