Office Assistant

Position Title:

Office Assistant
Position Type:
Non-Exempt

Reports to:

Executive Director
Salary: $20-25/hour DOE

Hours:

Part-time, 16-18 hours per week

Location:

Palo Alto

The California Youth Symphony (CYS) seeks a positive, organized, and proactive individual for a Part‑Time Office Assistant position, beginning in Spring 2026. This role is responsible for performing various clerical and administrative tasks essential to CYS’s daily operations. The ideal candidate must be detail‑oriented and skilled at managing multiple tasks concurrently.

• Answer phone calls and check CYS emails
• Collect, log, and respond to incoming mail
• Keep track of office supplies, inventory, and archival materials
• Maintain mailing lists and donation records
• Research and secure season advertisers
• Work with Finance staff to record incoming tuition and camp payments; assist with collections of aging receivables
• Communicate CYS events with surrounding communities
• Other duties as assigned

• Minimum of two (2) years of experience in an office environment
• Strong computer skills (e.g. Google Workplace; familiarity with Salesforce or Quickbooks is a plus)
• Comfortable handling multiple tasks simultaneously and be a problem solver
• Excellent communication skills
• Ability to handle confidential information

• Ability to lift and carry up to 20 pounds occasionally
• Periodically ascend/descend stairs