Land Transactions Associate

Land Transactions Associate

Ready to help protect the land that makes our region extraordinary? Peninsula Open Space Trust (POST) is looking for a detail‑driven, mission‑motivated Land Transactions Associate to play a hands‑on role in turning complex real estate transactions into lasting conservation outcomes.

The Land Transactions Associate position plays a key role in supporting the due diligence and closing phases of transaction projects, managing and supporting ongoing use of transaction information systems, ensuring compliance with best practices and Land Trust Alliance standards, and supporting coordination with the Finance and Development teams. This position reports to the Senior Manager of Real Property and Projects and also works closely with other members of the Transactions Team and Land Department.

If you love coordinating moving pieces, collaborating across teams, and knowing your work directly supports the permanent protection of natural landscapes, this is a chance to put your skills to work for something that truly matters.

POST is currently a hybrid workplace. Our hybrid work policy supports work schedule design for time in the office, field, or remote that optimizes individual and team performance based on specific job requirements. The successful candidate for this job should expect to be in the office (or in the field if applicable) several days per week and must live within a reasonable driving distance to POST’s Palo Alto office, and to its lands on the San Francisco Peninsula and in the South Bay.

• Acts as lead liaison on transaction closings, including internal coordination among Transactions, Stewardship, and Finance teams, and external coordination with title/escrow companies (such as preparing escrow instructions, reviewing and completing closing documents, coordinating signatures and delivery of documents), all under the direction of project managers.
• Acts as lead liaison for internal coordination meetings with Transactions and Stewardship teams for due diligence and for drafting due diligence memos/documents and contract‑related notices with direction from project managers.
• Supports successful acquisition activities such as due diligence contracting, certain due diligence investigations, logistical support for site visits, and escrow setup as directed by project managers. Examples include, requesting title reports and policies and working with consultants to verify legal descriptions or review title exceptions.
• Supports post‑acquisition activities such as transitioning property administration and responsibilities to our Stewardship team for long‑term protection of natural resources and supporting the Stewardship team in planning property management transitions for transfers of land.

• Ensures data integrity, accuracy and functionality of the Land Department’s Salesforce‑based platforms for property records, project/task management, reports, and dashboards.
• As needed, co‑ordinates with Land Department leadership, Transactions Team, POST Salesforce Administrator and/or IT experts for any major improvements to Salesforce‑based platforms or their functionality.
• Provides ongoing orientation/training, support, and maintenance for the use and development of Salesforce‑based tools by the Transactions team, like project management software or land team databases.
• Actively maintains and updates the Transactions team’s Escrow & Closing Resource Guide and provides orientation to the team annually and to new staff as needed.
• Collaborates with the Land Administrative Assistant to ensure project and records compliance with the Land Department and POST’s standards, policies, and procedures. This may entail advising a Land Transactions Intern or other staff on the data entry, information validation, and maintenance of POST’s physical and digital filing systems.
• Supports the Vice President of Land Transactions with active tracking of capital budget cashflow related to transactions and coordination with the Finance team.
• Supports the tracking…