Program Project Coordinator, Cancer Center Clinical Ops

1.0 FTE Full time Day - 08 Hour R2653844 Onsite  Admin Cancer Ctr Clinical Ops Business & Administration PALO ALTO, 900 Welch Rd, California

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Day - 08 Hour (United States of America)

This is a 1 year fixed-term position with benefits eligibility.

Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration and operation of specialized programs or projects. Provides varied and complex project administrative support and technical assistance to managerial staff (with a focus on assigned projects, programs and operations). These activities include budget preparation, reconciliation and monitoring; report preparation and conducting preliminary analyses and liaison with other project coordinators for coordinating and facilitating the smooth operation of projects.

• Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
• Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.
• May provide work-lead direction and/or train others.
• Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.
• Advises manager as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
• Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
• Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital’s policy management tools and committees.
• Maintains liaison with other programs, offices, and departments across SHC to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
• Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
• Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
• Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
• Performs other related and incidental duties as assigned or needed.

• A high school diploma OR GED equivalent.

• Four (4) years of increasingly responsible administrative support experience (with a focus on supporting projects, budget preparation, monitoring and reconciliation and report preparation).

• Knowledge of general practices, program, and/or administrative specialty.
• Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
• Knowledge of English grammar, spelling, and punctuation.
• Familiarity and understanding of project management principles and practices.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations…