School Secretary Palo Alto, CA

School Secretary job at Cornerstone School. Palo Alto, CA.

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community.

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.

• Front Office Management:
  • Greet visitors, answer phone calls, and direct inquiries appropriately.
  • Manage student registration, enrollment, and withdrawal processes.
  • Maintain student records and attendance data.
  • Issue student permits, passes, and .
  • Process and distribute mail and school communications.
• Scheduling and Calendar Management:
  • Schedule appointments with the principal and other staff members.
  • Maintain the school calendar and communicate important deadlines and events.
  • Assist with room scheduling for meetings, activities, and testing.
• Communication and Documentation:
  • Compose and distribute letters, emails, and other school communications.
  • Prepare meeting agendas and minutes.
  • Maintain accurate and confidential student records in accordance with school policies.
  • Process transcripts and other student documents.
• Financial and Budgetary Tasks (may vary by school):
  • Collect student fees and lunch payments.
  • Maintain petty cash and prepare financial reports.
  • Process purchase orders and invoices.
• General Support:
  • Order and maintain office supplies and equipment.
  • Provide logistical support for school events and activities.
  • Assist teachers with administrative tasks as needed.
  • Maintain a clean and organized work environment.

• High school diploma or equivalent (minimum)
• Strong computer skills, proficient in word processing, spreadsheets, and email software
• Excellent communication and interpersonal skills
• Ability to multi-task, prioritize, and manage multiple deadlines
• Strong organizational skills and attention to detail
• Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff)
• Ability to maintain confidentiality
• Flexibility and adaptability to changing demands
• Working knowledge of school procedures and policies (a plus)

• Experience in a school setting (a plus)
• Bilingual English and Chinese proficiency (a plus)
• Knowledge of student information systems (a plus)

Cornerstone offers a competitive compensation package commensurate with qualifications and experience.