Pt Office Support Coordinator

Why This Role Matters The Office Support Coordinator plays a key role in supporting our mission. By ensuring that client documents, communications, and daily operations are handled with accuracy, care, and professionalism, this role allows our attorneys and staff to focus on delivering thoughtful, compassionate legal guidance. This position is ideal for someone who values meaningful, service‑oriented work and wants exposure to a professional legal environment while developing strong organizational and administrative skills.

• Integrity: Handle sensitive client documents and information with honesty, discretion, and accountability.
• Teamwork: Work closely with attorneys and staff through clear communication, reliability, and collaboration.
• Compassion: Support families during important and often emotional planning moments with professionalism and empathy.
• Diversity & Inclusion: Contribute to a workplace that values different backgrounds, perspectives, and lived experiences.
• Dedication to Clients: Ensure client materials are accurate, timely, and treated with consistent care.

• Prepare, organize, and send outgoing mail and packages, including certified or tracked deliveries.
• Scan, process, and properly file incoming mail and client documents.
• Serve as a second witness for client signings when needed.
• Assist with electronic filing of legal documents.
• Prepare and send correspondence under attorney or staff direction.
• Update and maintain accurate client records in the firm’s CRM system.
• Support day‑to‑day operations and special projects that help the firm run smoothly.

• Has 3+ years of administrative or office experience.
• Is dependable, organized, and detail‑oriented.
• Takes pride in service‑focused, purpose‑driven work.
• Communicates clearly and works well within a team.
• Is comfortable handling confidential information.
• Is interested in how a mission‑driven law firm supports families.
• Owns a reliable vehicle and lives within 20 minutes of the Palo Alto, CA area.
• Can work at least 2 days minimum per week at our Palo Alto office between the hours of 9 am to 5 pm PST.
• Is available to work between 20 – 25 hours per week.
• Preferred:
  Licensed Notary Public (not required).

$20 – $23 hourly