Administrative Associate

🔍 School of Medicine, Stanford, California, United States
• Administration
• Posted December 16, 2025
• Requisition #107933

The Department of Anesthesiology, Perioperative, and Pain Medicine at Stanford University’s School of Medicine is a world‑leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting‑edge research spanning basic, translational, clinical, health services, and medical education.

The department is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision and may be responsible for leading other administrative staff or subordinates.

At Stanford University School of Medicine, the work touches the lives of today and tomorrow. We value innovation, collaboration, and life‑long learning and offer career development programs, competitive pay, and benefits that promote financial stability and healthy, fulfilling lives.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for faculty, staff, residents, postdocs, and fellows; we aim to recruit, support, retain, and promote diversity in our department.

For more information on our department, please see our website: (Use the "Apply for this Job" box below)..html

This is a hybrid position that requires on‑site presence 4 days a week.

• Act on behalf of the supervisor, department manager, or chair in establishing priorities and resolving administrative problems.
• Oversee and/or perform scheduling, organizing, and operating complex conferences, seminars, and events, including vendor coordination, material production, logistics, and budget management.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact‑checking; create, maintain, and modify unit documents, displays, reports, brochures, social media, and websites.
• Plan and schedule calendars with limited consultation, resolve conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets that may use specialized software and systems.
• Process complex financial transactions: produce, monitor, and reconcile budget statements, research, identify, and resolve discrepancies; assist with capital or special equipment requests and vendor selection.
• Coordinate routine maintenance services; plan and coordinate office moves and minor renovation projects.
• May lead staff or supervise day‑to‑day work of student and/or temporary workers, including scheduling, assigning, prioritizing workloads, setting deadlines, reviewing work, and providing performance feedback.
• Other duties may also be assigned.

High school diploma and four years of administrative experience, or a combination of education and relevant experience.

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi‑task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to exercise sound judgment independently in making decisions.

• Constantly perform desk‑based computer tasks.
• Frequently sit.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

• Interpersonal
  
  Skills:
  
  Demonstrates the ability to work well with Stanford colleagues, clients, and external organizations.
• Pro…